Business Coordinator

BBC Group and Public Services; Belfast City District; Hybrid; GBP 31,000 - 36,000; Full time

Benefits offered by this job

Flexible working

Competitive salary package

Pension scheme

Discounted health care and gym access

25 days annual leave

Job summary

BBC News NI is seeking a Business Coordinator to provide comprehensive business support to managers and team leaders in Belfast. The role covers diary management, payment processing, training coordination and driving cross-team system optimisation.

You will join a busy newsroom environment, with opportunities to develop skills and contribute to a dynamic news operation. Flexible working will be discussed at offer stage and during application.

Qualifications

• Organised and able to prioritise workload to meet tight deadlines.
• Excellent communication and ability to influence stakeholders at all levels.
• Strong analytical skills with ability to handle confidential information and MI reports.
• Ability to work with limited supervision and adapt to changing business needs.
• Strong IT skills with proficiency in Microsoft Excel and MS Office; learn new systems.

Responsibilities

• Provide admin services, analytics reports and tracking for projects.
• Facilitate effective communication across the business; cascade information and collaborate with divisional specialists.
• Monitor training and support people-related administrative activities.
• Provide diary management, travel logistics, meetings coordination; onboarding/offboarding for staff and freelancers.
• Raise IT support requests and support risk management and data protection processes.
• Support finance and planning: monitor budgets, produce MI, raise PO, handle freelancer bookings.

Skills

Organised workload management

Excellent communication

Analytical skills

Independent working

IT skills (MS Office)

Tools

Microsoft Excel

Job description

Belfast, GBR, BT2 8HQ
| Belfast, GBR, BT2 8HQ

JOB DETAILS

JOB BAND: C
CONTRACT TYPE: Permanent, Full-time
DEPARTMENT: BBC News NI
LOCATION: Belfast, Broadcasting
PROPOSED SALARY RANGE: £31,000 - £36,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application – though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage.

PURPOSE OF THE ROLE

Working in the News and Current Affairs Team, the primary objective of the Business Coordinator role is to provide comprehensive business support to managers and team leaders. The role will be responsible for a broad range of administrative tasks, including diary management, payment processing, co-ordinating training initiatives, and driving the optimisation of cross-team operational systems.

WHY JOIN THE TEAM

Join a team at the heart of a busy newsroom, helping to support the people, processes and planning that enable journalism to happen every day. You'll work with colleagues across a range of areas, gain insight into how a modern newsroom operates, and have opportunities to build valuable skills and experience. It's a varied role where your contribution matters and where you can learn, grow and make an impact.

YOUR KEY RESPONSIBILITIES AND IMPACT

• Assist projects and working groups by providing general administration services, analytics reports and tracking outputs.
• Support effective communication across the business by helping to cascade information and collaborating with divisional specialists to provide general policy guidance and advice.
• Monitor and report on mandatory training and support other people-related administrative activities as required.
• Provide business support services, including diary assistance, travel logistics, coordination of meetings, and managing onboarding and offboarding activities for staff and freelancers.
• Carry out delegated business administrative tasks, including raising IT support requests and supporting risk management and data protection processes.
• Support financial and planning activities, including monitoring finance performance against budget, producing relevant management information, raising purchase orders, processing contributor payments and supporting freelancer bookings.

YOUR SKILLS AND EXPERIENCE

ESSENTIAL CRITERIA

• Organised, with ability to prioritise own workload effectively, coordinating activities and conflicting demands to ensure that tight deadlines are met.
• Demonstrate excellent communications skills and the ability to influence a range of stakeholders at all levels.
• Strong analytical skills, including experience of gathering, analysing and collating complex and confidential information, and producing management information (MI) reports.
• Ability to work with limited supervision, using initiative to resolve problems and adapt to continually changing business needs.
• Strong IT skills, including experience of Microsoft Office applications, particularly Excel, and the ability to learn new systems.

DESIRABLE

• Experience of providing administrative support within a large or complex organisation,
• Business and finance skills, including the ability to prepare, manage and/or monitor budgets and resource plans.
• Working knowledge of SAP or similar business systems.
• Experience of working with colleagues across a wide range of roles and levels of seniority, including remote teams.
• Interest in news and current affairs, or experience within the media sector.

If you can bring some of these skills and experiences, along with transferable strengths, we’d love to hear from you and encourage you to apply.

#LI-FG1

Disclaimer

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

Before your start date, you may need to disclose any unspent convictions or police charges, in line with our Recruitment policy. This allows us to discuss any support you may need and assess any risks. Failure to disclose may result in the withdrawal of your offer.

Redeployment

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

Information at a Glance

This is your BBC

At the BBC you can create and innovate in an inclusive environment while contributing to some of the world’s best loved content, and the BBC’s mission to inform, educate and entertain.

Find out more about the BBC

Life at BBC

Here you will benefit from:

• Fair pay and flexible benefits including a competitive salary package, a flexible 35-hour working week, 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care and gym.
• Excellent career and professional development.
• Support in your working life, including flexible working which you can discuss with us at any point during the application, selection or offer.
• A values-based organisation where the way we do things is important as what we do.

Benefits may vary if you are joining on an FTC basis or on an orchestra conditions contract.

Learn more about life at the BBC and our values in our candidate pack.

Candidate pack

You belong

We have a working environment where we value and respect every individual's unique contribution, so all our employees feel that they can belong, thrive and achieve their full potential.

We want to attract the broadest range of talented people to join us. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.

Find out more about diversity, inclusion and belonging in our strategy below.

Disability confident

We are a disability confident employer. If you need to discuss adjustments or access requirements for the interview process, or to carry out this role, please contact us via email and we’d be happy to discuss: [e-mail]

BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited, company no: 01420028, registered address: 1 Television Centre, 101 Wood Lane, London, United Kingdom W12 7FA.