Business Administrator and Data Entry Apprentice

The Methodist Church in Britain; Greater London; Hybrid; GBP 16,000 - 23,000; Full time

Benefits offered by this job

Full training provided for the role

Learning and development opportunities

Flexible working options

Job summary

The Royal Marsden NHS Foundation Trust invites applications for a two-year Pharmacy Business Unit apprenticeship. The role combines paid work with Level 3 Business Administration training and centers on data entry, invoicing, ordering and reporting.

Responsibilities include supporting the Pharmacy Systems Manager, generating reports, handling queries, and providing frontline IT support to staff. Applicants must have UK/EEA work rights and GCSEs in Maths and English.

Qualifications

• GCSE Maths and English at grade 4/C or above.
• Experience of clerical and administrative duties.
• Very good Microsoft Office skills (Word, Excel, Outlook, Access).
• Understanding of confidentiality when working with data.

Responsibilities

• Input, manipulate and present data for Pharmacy Business Unit senior staff.
• Manage data entry for Trust information purposes, supporting the Pharmacy Systems and Applications Manager.
• Carry out the Aseptic Unit third-party partnership invoicing process.
• Support and cover standard medicines invoicing and purchasing.
• Raise queries, place orders and take minutes as part of business administration.
• Provide first-line software, computer, printer and device support for pharmacy staff.
• Assist with support and maintenance of the automated dispensing system.
• Generate weekly contract variance reports for medicines procured by the Trust.
• Produce end-of-month reports for Finance from Epic.
• Submit external daily and month-end drug usage and cost reports (RxInfo, IQVIA, Pharmex).
• Run the ward top-up service and support the Procurement and Stores Team.
• Deal with hospital staff by telephone and in person.

Skills

Teamwork

Time management

Communication skills

Confidentiality

Attention to detail

Telephone skills

Clerical experience

Education

GCSE Maths and English (4/C or above)

Tools

Microsoft Office

Job description

This apprenticeship in the Pharmacy Business Unit at The Royal Marsden NHS Foundation Trust is a two-year fixed-term post combining paid work with a Level 3 Business Administration qualification. Duties centre on invoice payments, placing orders, raising queries, taking minutes and a ward top-up service. Systems and data entry work for the pharmacy sets it apart, with cover for the Pharmacy Systems and Applications Manager. Applicants must have lived in the UK or EEA for three years and hold work rights for the full apprenticeship.

What the job involves

• Input, manipulate and present data for Pharmacy Business Unit senior staff
• Manage data entry for Trust information purposes, supporting the Pharmacy Systems and Applications Manager
• Carry out the Aseptic Unit third-party partnership invoicing process
• Support and cover standard medicines invoicing and purchasing
• Raise queries, place orders and take minutes as part of business administration
• Provide first-line software, computer, printer and device support for pharmacy staff
• Assist with support and maintenance of the automated dispensing system
• Generate weekly contract variance reports for medicines procured by the Trust
• Produce end-of-month reports for Finance from Epic
• Submit external daily and month-end drug usage and cost reports (RxInfo, IQVIA, Pharmex)
• Run the ward top-up service and support the Procurement and Stores Team
• Deal with hospital staff by telephone and in person

What’s required

Qualifications

• GCSE Maths and English at grade 4/C or above

Experience

• Experience of clerical and administrative duties

Skills & knowledge

• Ability to work effectively as part of a team
• Good time management, organisation and ability to prioritise
• Good spoken and written communication and telephone skills
• Very good Microsoft Office skills (Word, Excel, Outlook, Access)
• Understanding of principles of confidentiality when working with data
• Calm under pressure, with accuracy and attention to detail

Checks & eligibility

• Aged 18 or over
• Lived in the UK or EEA for the last three years
• Legal right to work and live in the UK for the full apprenticeship
• Visa must allow work and apprenticeship; study-only visas do not qualify
• No qualification in the same subject at the same level or higher

Other

• Self-motivated, adaptable and able to work without direct supervision
• Commitment to completing the required learning

Nice to have

• ICDL certification or similar
• NVQ certification in Pharmacy Services or Computing
• Experience of dealing with and helping staff and members of the public

What’s offered

• Level 3 Business Administration qualification through the apprenticeship
• Full training provided for the role
• Learning and development opportunities
• Wide range of staff benefits
• Clear career pathways
• Opportunities to work flexibly, with flexible working requests welcomed from point of hire