Business Administrator and Data Entry Apprentice

The Royal Marsden NHS Foundation Trust; Carshalton; On-site; GBP 31,000 - 32,000; Full time

Job summary

The Royal Marsden NHS Foundation Trust is offering an 18-month fixed-term Business Administration and Data Entry Apprenticeship within the Pharmacy Business Unit. You will study for a Level 3 qualification in Business Administration while performing core administration tasks, invoicing, ordering, and minutes taking.

You will gain experience across Procurement, Stores, and Pharmacy Systems, with full training provided and coverage for a manager role in systems support when needed.

Qualifications

• GCSE Maths and English (Grade 4/C) or equivalent.
• ICDL certification or similar required.
• NVQ in Pharmacy Services or Computing considered acceptable.

Responsibilities

• Input, manipulate and present data for Pharmacy Business Unit senior staff.
• Provide first-line support for software, hardware and devices used by pharmacy staff.
• Support and maintain the automated dispensing system (robot).
• Process the invoicing pathway with the Aseptic Unit 3rd party partners.
• Support medicines invoicing and purchasing processes.
• Generate weekly contract variance reports for medicines procured by the Trust.
• Produce end-of-month reports for Finance from Epic and related drug usage data.

Skills

Teamwork

Time management

Communication

Confidentiality

Microsoft Office

Data entry

Education

Literacy and numeracy to GCSE

ICDL certification

NVQ Pharmacy Services/Computing

Tools

Epic

RxInfo

IQVIA

Pharmex

Job description

Business Administrator and Data Entry Apprentice

An exciting opportunity has arisen to work at The Royal Marsden NHS Foundation Trust in the busy and dynamic Pharmacy Business Unit on an 18 month fixed term contract.

Working as a Business Administration and Data Entry Apprentice you will have the opportunity to study for and gain a Level 3 qualification in Business Administration while at the same time carrying out a key role withing the Pharmacy Business Unit team.

You will carry out business administration duties including invoice payments, raising queries, placing orders and taking minutes. You will undertake a ward top-up service as well as support the Procurement and Stores Team service. You will provide cover for the Pharmacy Systems and Applications Manager within the scope of the role. Full training will be given.

Applicants must

• Be aged 18 or over.
• Have lived in the UK or EEA for the last three years.
• Have the legal right to work and live in the UK for the full duration of the apprenticeship. If you require a visa, it must allow you to work and undertake an apprenticeship. Visas issued solely for educational or study purposes do not meet the eligibility requirement
• Not hold a qualification in the same subject at the same level or higher
• Must be committed to completing the required learning
• GCSE Maths and English (Grade 4/C)

About us

The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals - one in Chelsea, London, and one in Sutton, Surrey - as well as a Medical Daycare Unit in Kingston Hospital.

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

Job responsibilities

2.1 To input, manipulate and present data as required by the Pharmacy Business Unit Senior staff.2.2 To provide first-line support for pharmacy staff with software, computer, printer or other technical device problems and queries2.3 To assist the Pharmacy Stores and Systems Managers with the support and maintenance of the automated dispensing system (robot).2.4 To carry out the Aseptic Unit 3rd party partnership invoicing pathway process2.5 To provide support and cover for standard medicines invoicing and purchasing2.6 To generate weekly contract variance reports for medicines procured by the Trust2.7 To produce end of month reports for the Finance department from Epic and submit external daily and month end reports including RxInfo, IQVIA and Pharmex drug usage and cost data.

Education/Qualifications

• Literacy and numeracy to GCSE standard
• International Certificate of Digital Literacy (ICDL) certification or similar
• NVQ certification in Pharmacy Services, or Computing

Experience

• Experience of clerical and administrative duties
• Experience of dealing with and helping other staff and members of the public

Skills & Knowledge

• Ability to work effectively as part of a team
• Good time management & organisational skills, ability to prioritise effectively
• Good spoken and written communication and telephone skills
• Ability to use Microsoft Office applications at a very good level eg. Word, Excel, Outlook, Access
• Understanding of principles of confidentiality when working with data
• Calm under pressure, maintaining accuracy and attention to detail
• Self-motivated and able to work without direct supervision
• Adaptable to change

Other Requirements

• Must meet apprenticeship eligibility criteria

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Pharmacy Systems and Applications Manager

£30,630 to £32,346 a yearpro rata per annum including outer London HCAS