Business Administrator

Genesis Employment Services Ltd; Warwick; On-site; GBP 20,000 - 24,000; Full time

Job summary

Genesis Employment Services Ltd is recruiting a Business Admin Co-Ordinator for a client based in CV34 Warwick. The role involves coordinating, processing and maintaining administrative tasks to support the team and ensure operations run smoothly.

You will handle orders via phone, email and EDI, book transport, prepare packing and despatch notes, update Sage 200, and liaise with the accounts team to raise remittance details and credit notes where needed. This is a hands-on, weekday role.

Qualifications

• Experience coordinating admin tasks and supporting a busy team.
• Ability to manage multiple tasks with accuracy and timeliness.
• Familiarity with warehouse or distribution administration is a plus.

Responsibilities

• Receive orders via phone, email, and EDI and enter them in Sage 200.
• Book ambient, chilled and frozen transport with third-party distribution partners.
• Prepare labels and despatch packs for the Warehouse team.
• Confirm orders and delivery dates via email.
• Update customer details and pricing in Sage 200.
• Raise remittance information and credit notes where needed.

Skills

Attention to detail

Organisational skills

Multitasking

Communication

Tools

Sage 200

EDI

Microsoft Excel

Job description

We are looking for a Business Admin Co-Ordinator to join one of our clients based in CV34 Warwick

The role will be to Co-ordinate, control, operate and maintain an efficient department and ensure is run adequately and professionally to make sure that all administration based tasks are completed correctly, on time and in full and providing day to day support to the full team to ensure operational effectiveness is maintained

This role comes with a high level of responsibility within the business, requiring a high level of accuracy and detail and provides information required to operate a successful food production business, collaborating with Managers and other team members in positions of responsibility.

The Role

• Receive orders via phone, email, EDI communication and raise in Sage 200
• Book and arrange Ambient, Chilled and Frozen transport and collections directly with Backhaul and 3rd party contracted distribution via email and printed confirmations and on line booking portals and websites
• Compile printed labels and pallet despatch note packs for Warehouse team
• Confirm via email communication orders received, processed and confirmation of delivery dates
• Prepare order by day by customer folder for Warehouse team, issuing on a weekly basis for following week
• Consolidate orders onto MCK spreadsheet for Purchasing and Despatch planning
• Raise credit notes in Sage 200 received via email or phone communication, for reasons such as Overriders, Pallet Consolidation, Supply Costs, Customer discount, short deliveries etc
• Arrange remittance documentation and send to accounts team
• Receiving new sales or customer contact details and passing on to Panicium National Account Manager
• Updating Sage 200 with customer contact details, pricing, delivery and transport details
• Raise remittance information and forward to accounts team

Monday to Friday 07:00am till 15:00pm