Business Administrator

1st Step Solutions Ltd; St. Austell; On-site; GBP 18,000 - 22,000; Full time

Job summary

1st Step Solutions Ltd is recruiting a Business Administrator for a national construction company in St Austell, Cornwall. The role is temporary, full-time, for 9–12 months, with office hours 8am–4pm, Monday to Friday. Pay rate: £13.00–£16.00 per hour (+ holiday accrual).

You will work as part of the St Austell office team supporting project managers and site operatives. Responsibilities include fleet and timesheet administration, health and safety statistics, travel arrangements, document

Qualifications

• Proficient in Microsoft Office 365 suite and general IT skills.
• Strong written and verbal communication.
• Excellent organisation and ability to prioritise a varied workload.

Responsibilities

• Administer and maintain fleet management records and processes.
• Manage timesheet administration and ensure accuracy.
• Compile and report Health & Safety statistics as required.
• Handle office telephone enquiries professionally and direct calls appropriately.
• Monitor and approve holiday requests and coordinate travel arrangements.
• Coordinate maintenance of tools/equipment records and hire equipment records.
• Support apprentice administration and onboarding activities.
• Maintain staff absence records and accurate documentation.
• Provide general administrative support to Operations Director/Managers.
• Act as a key contact for site operatives and provide administrative coverage when needed.

Skills

Office administration

Microsoft Office 365

Data entry

Time management

Communication

Job description

1st Step Solutions Ltd (Mechanical & Electrical Recruitment Specialists)

We are acting on behalf of a National Construction company that are looking for long-term cover for the following role in St Austell, Cornwall

Required: Business Administrator

Employment: Temporary & Full-time

Duration: 9-12 months

Office Hours: 8am – 4pm (Monday to Friday)

Location: St Austell, Cornwall

Pay Rate: £13.00p/hr - £16.00p/hr (+ holiday accrual)

Summary

Working as part of a team in the St Austell office, supporting a busy construction business along with its Project Managers, Supervisors and Construction Workforce

Key Responsibilities

• Administer and maintain fleet management records and processes.
• Manage timesheet administration, ensuring information is accurate and submitted in a timely manner.
• Compile and report Health & Safety statistics as required.
• Answer and manage the office telephone, dealing with enquiries professionally and directing calls appropriately.
• Monitor and approve holiday requests in line with company procedures.
• Coordinate the maintenance of construction tools/equipment, ensuring records are maintained and requirements are met.
• Monitor hire equipment, including records, availability and returns.
• Coordinate and support apprentice administration and related activities.
• Monitor employee absence records and maintain accurate documentation.
• Arrange business travel and accommodation as required.
• Book and coordinate meetings and meeting rooms.
• Maintain the statutory compliance register for company offices.
• Monitor and order office stationery and supplies, including refreshments and general consumables.
• Support the onboarding of new starters, ensuring relevant administrative arrangements are completed.
• Provide general administrative support to the Operations Director and Operations Managers.
• Act as a key point of contact for site operatives, responding to general queries and providing appropriate support.
• Provide document control cover during periods of absence.
• Undertake other general administrative duties as required to support the Operations team and wider business.

Skills & Experience

• Good IT skills, with confidence using Microsoft Office 365 products.
• Effective written and verbal communication skills.
• Strong organisational and planning skills, with the ability to prioritise and manage a varied workload.
• Good interpersonal skills and the ability to build and maintain positive working relationships with colleagues at all levels.
• A proactive, flexible and professional approach to work.
• Excellent attention to detail and a commitment to maintaining accurate records.
• The ability to work independently while also contributing effectively as part of a team.

The company/employer

You’ll be joining a national construction company, with over 15 offices nationwide, employing over 600 people and turning over more than £500m p/a across the UK