Business Administration Assistant (Saints Foundation)

Southampton Football Club Limited; Southampton; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

1 free match ticket per home league

Staff Health & Wellbeing initiatives

Discounted Southampton FC merchandise

132 hours holiday per year

Contributory Pension Scheme

Worldwide Travel Insurance

Learning & Development opportunities

Free onsite parking

Cycle to Work Scheme

Collaborative & inclusive working cult

Job summary

Southampton Football Club Limited invites applications for a proactive Business Administration Assistant to support Saints Foundation. You will help coordinate office operations, manage the Foundation inbox, book meetings and events, and assist with inductions and staff activities, ensuring a welcoming, efficient workplace.

Working across teams, you will improve administrative processes, handle facilities and logistics, and contribute to the charity's positive impact in Southampton through

Qualifications

• Highly organised with excellent attention to detail.
• Proactive, motivated and able to take ownership of tasks.
• Confident communicator with strong interpersonal skills.
• Adaptable and able to manage a varied workload.
• Reliable, trustworthy and aligned with our values.
• Comfortable using Microsoft Office applications and digital systems.
• Passionate about supporting others and contributing to a positive workplace culture.

Responsibilities

• Act as a central point of contact for administrative support across the charity.
• Coordinate meeting arrangements, diary management, room bookings and logistics.
• Support organisation and administration of meetings, events and staff activities.
• Coordinate work experience placements, stakeholder visits and induction programmes.
• Maintain organisational systems, records and documentation and support compliance.
• Provide wider business support and improve administrative processes.

Skills

Highly organised

Attention to detail

Proactive

Interpersonal skills

Confident communicator

Manage varied workload

Reliable

Microsoft 365 proficiency

Tools

Microsoft 365

SharePoint

Microsoft Teams

Job description

We are looking for a proactive, highly organised and detail focused Business Administration Assistant to join our team. This is an exciting opportunity to play a key role in supporting the smooth day to day running of Saints Foundation, ensuring our colleagues have the systems, resources and administrative support they need to make a positive impact across our city. Working closely with teams across the organisation, you will help coordinate office operations, support business administration activities, maintain organisational systems and contribute to a professional, welcoming and efficient working environment. What will you be doing? Acting as a central point of contact for administrative support across the charity, you will help maintain an organised, professional and welcoming working environment, ensuring colleagues have the resources, information and support they need. You will manage the Foundation inbox, responding to enquiries and directing communications to the appropriate teams. You'll coordinate meeting arrangements, diary management, room bookings and workplace logistics, while also supporting the organisation and administration of meetings, events, staff activities and project visits. This will include coordinating work experience placements, stakeholder visits and the Club's new starter induction programme to ensure a positive and well organised experience for all involved. The role will involve maintaining organisational systems, records and documentation, supporting compliance and audit requirements, and helping to ensure information is accurate, accessible and up to date. You'll take responsibility for a range of operational processes, including managing office supplies, coordinating staff kit orders, overseeing company vehicle bookings and helping to maintain Foundation facilities and resources. You'll also provide wider business support across the organisation, working collaboratively with colleagues to improve administrative processes and ways of working. Using tools such as Microsoft 365, SharePoint, Microsoft Teams and AI technologies, you'll contribute to the continuous improvement of systems and services, helping the Foundation operate efficiently and effectively as it continues to grow its impact within the community.

• Highly organised with excellent attention to detail.
• Proactive, motivated and able to take ownership of tasks.
• A confident communicator with strong interpersonal skills and the ability to build positive relationships with colleagues and stakeholders.
• Adaptable, flexible and able to manage a varied workload.
• Reliable, trustworthy and aligned with our values.
• Comfortable using Microsoft Office applications and digital systems.
• Passionate about supporting others and contributing to a positive workplace culture. Saints Foundation is the charity of Southampton Football Club. We support people in need throughout Southampton, providing life changing opportunities to help our communities thrive. If you are successful, you can look forward to a healthy benefits package;
• Access to 1 free match ticket for every home league game.
• Access to our staff Health & Wellbeing initiatives (Mental & Physical Health).
• Discounted Southampton Football Club merchandise.
• 132 hours holiday per year (includes bank holidays) plus your birthday off each year.
• Contributory Pension Scheme.
• Worldwide Travel Insurance for you and your family.
• Learning & Development opportunities - supporting you to develop your potential and achieve in your career.
• Free onsite parking.
• Cycle to Work Scheme.
• Collaborative & inclusive working culture.