Impactful Admin Assistant for Community Programs

Southampton Football Club; Southampton; On-site; GBP 14,000 - 26,000; Part time

Benefits offered by this job

1 free match ticket per home league

Health & Wellbeing initiatives

Discounted Southampton FC merchandise

132 hours holiday per year

Pension scheme

Worldwide Travel Insurance

Learning & Development opportunities

Free onsite parking

Cycle to Work Scheme

Collaborative & inclusive culture

Job summary

Southampton Football Club's Saints Foundation is seeking a proactive Business Administration Assistant to support the day-to-day running of our charity at St Mary's Stadium, Southampton. This 12-month fixed-term contract is 20 hours per week and includes duties from inbox management to meeting planning and project support.

You will coordinate admin tasks, support compliance, and help maintain systems using Microsoft 365, SharePoint, and Teams.

Qualifications

• Highly organised and detail oriented.
• Proactive, motivated and able to take ownership of tasks.
• Confident communicator with strong interpersonal skills.
• Adaptable, flexible and able to manage a varied workload.
• Reliable, trustworthy and aligned with our values.
• Comfortable using Microsoft Office applications and digital systems.
• Passionate about supporting others and contributing to a positive workplace culture.

Responsibilities

• Act as central point of contact for administrative support across the charity.
• Manage the Foundation inbox, respond to enquiries and direct communications.
• Coordinate meeting arrangements, diary management, room bookings and logistics.
• Support organisation and administration of meetings, events, staff activities and project visits.
• Coordinate work experience placements, stakeholder visits and induction programmes.
• Maintain organisational systems, records and documentation; support compliance and audit.
• Help manage office supplies, staff kit orders, vehicle bookings and facilities.
• Provide wider business support and improve administrative processes.
• Use Microsoft 365, SharePoint, Teams and AI technologies to improve systems.

Skills

Highly organised

Attention to detail

Proactive

Ownership of tasks

Confident communicator

Interpersonal skills

Adaptable

Reliable

MS Office

Digital systems

Tools

Microsoft 365

SharePoint

Microsoft Teams

AI technologies

Job description

Southampton Football Club's Saints Foundation is seeking a proactive Business Administration Assistant to support the day-to-day running of our charity at St Mary's Stadium, Southampton. This 12-month fixed-term contract is 20 hours per week and includes duties from inbox management to meeting planning and project support.

You will coordinate admin tasks, support compliance, and help maintain systems using Microsoft 365, SharePoint, and Teams.