Business Administration Assistant (Saints Foundation)

Southampton Football Club; Southampton; On-site; GBP 14,000 - 26,000; Part time

Benefits offered by this job

1 free match ticket per home league

Health & Wellbeing initiatives

Discounted Southampton FC merchandise

132 hours holiday per year

Pension scheme

Worldwide Travel Insurance

Learning & Development opportunities

Free onsite parking

Cycle to Work Scheme

Collaborative & inclusive culture

Job summary

Southampton Football Club's Saints Foundation is seeking a proactive Business Administration Assistant to support the day-to-day running of our charity at St Mary's Stadium, Southampton. This 12-month fixed-term contract is 20 hours per week and includes duties from inbox management to meeting planning and project support.

You will coordinate admin tasks, support compliance, and help maintain systems using Microsoft 365, SharePoint, and Teams.

Qualifications

• Highly organised and detail oriented.
• Proactive, motivated and able to take ownership of tasks.
• Confident communicator with strong interpersonal skills.
• Adaptable, flexible and able to manage a varied workload.
• Reliable, trustworthy and aligned with our values.
• Comfortable using Microsoft Office applications and digital systems.
• Passionate about supporting others and contributing to a positive workplace culture.

Responsibilities

• Act as central point of contact for administrative support across the charity.
• Manage the Foundation inbox, respond to enquiries and direct communications.
• Coordinate meeting arrangements, diary management, room bookings and logistics.
• Support organisation and administration of meetings, events, staff activities and project visits.
• Coordinate work experience placements, stakeholder visits and induction programmes.
• Maintain organisational systems, records and documentation; support compliance and audit.
• Help manage office supplies, staff kit orders, vehicle bookings and facilities.
• Provide wider business support and improve administrative processes.
• Use Microsoft 365, SharePoint, Teams and AI technologies to improve systems.

Skills

Highly organised

Attention to detail

Proactive

Ownership of tasks

Confident communicator

Interpersonal skills

Adaptable

Reliable

MS Office

Digital systems

Tools

Microsoft 365

SharePoint

Microsoft Teams

AI technologies

Job description

Be part of our journey... Location: St Mary's Stadium, Southampton Hours: 20 hours per week Contract Type: 12 months fixed term contract Salary: £26,227.50 per annum FTE (£13,987.13 pro rata) Criminal Record Check: DBS Basic

Saints Foundation is the charity of Southampton Football Club. We support people in need throughout Southampton, providing life changing opportunities to help our communities thrive.

What is the role?

We are looking for a proactive, highly organised and detail focused Business Administration Assistant to join our team. This is an exciting opportunity to play a key role in supporting the smooth day to day running of Saints Foundation, ensuring our colleagues have the systems, resources and administrative support they need to make a positive impact across our city.

What will you be doing?

Acting as a central point of contact for administrative support across the charity, you will help maintain an organised, professional and welcoming working environment, ensuring colleagues have the resources, information and support they need. You will manage the Foundation inbox, responding to enquiries and directing communications to the appropriate teams. You'll coordinate meeting arrangements, diary management, room bookings and workplace logistics, while also supporting the organisation and administration of meetings, events, staff activities and project visits. This will include coordinating work experience placements, stakeholder visits and the Club's new starter induction programme to ensure a positive and well organised experience for all involved. The role will involve maintaining organisational systems, records and documentation, supporting compliance and audit requirements, and helping to ensure information is accurate, accessible and up to date. You'll take responsibility for a range of operational processes, including managing office supplies, coordinating staff kit orders, overseeing company vehicle bookings and helping to maintain Foundation facilities and resources. You'll also provide wider business support across the organisation, working collaboratively with colleagues to improve administrative processes and ways of working. Using tools such as Microsoft 365, SharePoint, Microsoft Teams and AI technologies, you'll contribute to the continuous improvement of systems and services, helping the Foundation operate efficiently and effectively as it continues to grow its impact within the community.

Is this you?

• Highly organised with excellent attention to detail.
• Proactive, motivated and able to take ownership of tasks.
• A confident communicator with strong interpersonal skills and the ability to build positive relationships with colleagues and stakeholders.
• Adaptable, flexible and able to manage a varied workload.
• Reliable, trustworthy and aligned with our values.
• Comfortable using Microsoft Office applications and digital systems.
• Passionate about supporting others and contributing to a positive workplace culture.

How this benefits you…

Below is a brief list of the benefits you can expect if you are successful:

• Access to 1 free match ticket for every home league game.
• Access to our staff Health & Wellbeing initiatives (Mental & Physical Health).
• Discounted Southampton Football Club merchandise.
• 132 hours holiday per year (includes bank holidays) plus your birthday off each year.
• Contributory Pension Scheme.
• Worldwide Travel Insurance for you and your family.
• Learning & Development opportunities - supporting you to develop your potential and achieve in your career.
• Free onsite parking.
• Cycle to Work Scheme.
• Collaborative & inclusive working culture.

The closing date for this role is 16 September 2026. *We reserve the right to close this vacancy early, if a high volume of applicants are received. * We are committed to safeguarding and promoting the welfare of children, young people and adults at risk and we expect everyone to share this commitment. You will be required to adhere to all relevant policies and uphold the Club’s commitment to safeguarding children, young people and adults at risk and to ensure that Southampton Football Club is free from discrimination and harassment. The post holder will demonstrate a strong commitment to equality, diversity, and inclusion, supporting the organisation’s strategic aims to remove barriers and address inequality. You will play an active role in promoting an inclusive, discrimination-free environment that ensures fair access to opportunities and resources. This includes fostering a culture of dignity, respect, and belonging where everyone is empowered to contribute, perform, and reach their full potential.

About Us POTENTIAL INTO EXCELLENCE

Southampton Football Club is part of St. Mary’s Football Group, which also includes the affiliated registered charity – the Saints Foundation. We look for people with integrity, compassion and support for those around them; people who take pride in what they do with an honest approach, who embrace a challenge while also being accountable for their decisions; people who have the energy and passion to bring an innovative approach to their role and strive to be different from the rest; people with the aspiration to lead the way and become an example to others. Within the walls of St. Mary’s Stadium, Staplewood Campus, the Bath Academy and our other sites and development centers across the South of England, you’ll be given the platform to work in a vibrant, intelligent and challenging environment with the potential to develop and become the best at what you do. We don’t stand still, we are constantly moving forward. Be part of it… Southampton Football Club promotes equal opportunities in employment and we positively welcome applications from all candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. We have the Disability Confident Award, which we pride ourselves on with regard to the commitment to employing disabled people and judging people on their abilities alone. We will screen all applicants and select candidates whose skills and experience seem to meet our needs. We will carefully consider your application during the initial screening and will contact you only if you are selected for an interview. We make a commitment to interview all disabled applicants who meet the minimum criteria for a job vacancy and to consider them on their abilities. Southampton Football Club is an Equal Opportunities Employer Employment is subject to the provision of proof of eligibility to work in the UK. Southampton Football Club recognises that the safety and protection of those children and young people in day to day contact with the Club is paramount. We are committed to creating a safe culture for all. As such, you may be subject to a satisfactory enhanced disclosure via the Disclosure & Barring Service and prior to taking up any role. Southampton Football Club is committed to protecting the privacy and security of every applicant’s personal information. Please see our Recruitment Privacy Notice and Group Privacy & Data Protection Policy on our main careers page for further information .