Business Administration Assistant (Saints Foundation)

saintsfc; Southampton; On-site; GBP 14,000 - 16,000; Part time

Benefits offered by this job

Free match ticket

Health & wellbeing

Merchandise discount

Holiday entitlement

Pension scheme

Travel insurance

Learning & development

Free parking

Cycle to work

Team culture

Job summary

Saints Foundation is seeking a proactive, highly organised Business Administration Assistant to support the smooth day-to-day running of the charity at St Mary's Stadium, Southampton. This 12-month fixed term role is 20 hours per week and requires a DBS Basic check.

You will coordinate office operations, manage the Foundation inbox, arrange meetings and travel, support compliance with record keeping, and help optimise systems using Microsoft 365, SharePoint and Teams to enable our teams to

Qualifications

• Highly organised with excellent attention to detail.
• Proactive, motivated and able to take ownership of tasks.
• A confident communicator with strong interpersonal skills and the ability to build positive relationships with colleagues and stakeholders.

Responsibilities

• Act as central point of contact for administrative support across the charity.
• Manage the Foundation inbox, responding to enquiries and directing communications.
• Coordinate meeting arrangements, diary management, room bookings and workplace logistics.
• Support organisation and administration of meetings, events, staff activities and project visits.
• Maintain organisational systems, records and documentation, supporting compliance and audit requirements.
• Assist with office supplies, staff kit orders and vehicle bookings.

Skills

Organised

Proactive

Communication

Time management

Tools

Microsoft 365

SharePoint

Microsoft Teams

AI technologies

Job description

Location: St Mary's Stadium, Southampton

Hours: 20 hours per week

Contract Type: 12 months fixed term contract

Salary: £26,227.50 per annum FTE (£13,987.13 pro rata)

Criminal Record Check: DBS Basic

Saints Foundation is the charity of Southampton Football Club. We support people in need throughout Southampton, providing life changing opportunities to help our communities thrive.

What is the role?

We are looking for a proactive, highly organised and detail focused Business Administration Assistant to join our team. This is an exciting opportunity to play a key role in supporting the smooth day to day running of Saints Foundation, ensuring our colleagues have the systems, resources and administrative support they need to make a positive impact across our city.

Working closely with teams across the organisation, you will help coordinate office operations, support business administration activities, maintain organisational systems and contribute to a professional, welcoming and efficient working environment.

What will you be doing?

Acting as a central point of contact for administrative support across the charity, you will help maintain an organised, professional and welcoming working environment, ensuring colleagues have the resources, information and support they need.

You will manage the Foundation inbox, responding to enquiries and directing communications to the appropriate teams.

You’ll coordinate meeting arrangements, diary management, room bookings and workplace logistics, while also supporting the organisation and administration of meetings, events, staff activities and project visits. This will include coordinating work experience placements, stakeholder visits and the Club's new starter induction programme to ensure a positive and well organised experience for all involved.

The role will involve maintaining organisational systems, records and documentation, supporting compliance and audit requirements, and helping to ensure information is accurate, accessible and up to date. You’ll take responsibility for a range of operational processes, including managing office supplies, coordinating staff kit orders, overseeing company vehicle bookings and helping to maintain Foundation facilities and resources.

You’ll also provide wider business support across the organisation, working collaboratively with colleagues to improve administrative processes and ways of working. Using tools such as Microsoft 365, SharePoint, Microsoft Teams and AI technologies, you’ll contribute to the continuous improvement of systems and services, helping the Foundation operate efficiently and effectively as it continues to grow its impact within the community.

Is this you?

Highly organised with excellent attention to detail.

Proactive, motivated and able to take ownership of tasks.

A confident communicator with strong interpersonal skills and the ability to build positive relationships with colleagues and stakeholders.

Adaptable, flexible and able to manage a varied workload.

Reliable, trustworthy and aligned with our values.

Comfortable using Microsoft Office applications and digital systems.

Passionate about supporting others and contributing to a positive workplace culture.

How this benefits you...

If you are successful, you can look forward to a healthy benefits package;

• Access to 1 free match ticket for every home league game.
• Access to our staff Health & Wellbeing initiatives (Mental & Physical Health).
• Discounted Southampton Football Club merchandise.
• 132 hours holiday per year (includes bank holidays) plus your birthday off each year.
• Contributory Pension Scheme.
• Worldwide Travel Insurance for you and your family.
• Learning & Development opportunities - supporting you to develop your potential and achieve in your career.
• Free onsite parking.
• Cycle to Work Scheme.
• Collaborative & inclusive working culture.

Closing Date

The closing date for this role is 16 September 2026 .

*We reserve the right to close this vacancy early, if a high volume of applicants are received.

We are committed to safeguarding and promoting the welfare of children, young people and adults at risk and we expect everyone to share this commitment. You will be required to adhere to all relevant policies and uphold the Club's commitment to safeguarding children, young people and adults at risk and to ensure that Southampton Football Club is free from discrimination and harassment.

The post holder will demonstrate a strong commitment to equality, diversity, and inclusion, supporting the organisation's strategic aims to remove barriers and address inequality. You will play an active role in promoting an inclusive, discrimination-free environment that ensures fair access to opportunities and resources. This includes fostering a culture of dignity, respect, and belonging where everyone