Business Administration apprenticeship

PEAK ACCOUNTANCY TRAINING LTD; Bollington; On-site; GBP 20,000 - 28,000; Full time

Job summary

Peak Accountancy Training is seeking a Funding Operations Administrator to manage the day-to-day operations of the administrative department and report directly to the Business Operations Manager. You will quality-check documents, maintain tracking systems, update student records, liaise with employers, and support the admin office across our centres in Macclesfield, Chester and Liverpool.

This role requires attention to detail, strong organisation, and the ability to handle queries by phone and

Responsibilities

• Quality checking documents before sending on to students and employers for signatures.
• Regularly checking that documents are returned and signed correctly. Saving and documenting saved documents.
• Archiving students' paperwork, checking everything is completed upon completion of their apprenticeships.
• Updating and maintaining tracking documents.
• Regular checks on students off the job spreadsheets, chasing when necessary.
• Checking and updating student records on the government learning records system.
• Sending and checking student's initial assessments.
• Liaising with employers and updating records on the find an apprenticeship service.
• Inputting data into the SEPA system and raising students end point assessments.
• Raising functional skills exams through the provider platform.
• Answering queries via email and phone.
• Invigilating at any three of our centres; Macclesfield, Chester, Liverpool.
• Ensuring all centres have all the necessary stationery, materials, and refreshments.
• Monitoring the shared inbox.
• Liaising with students using our self-study platform to check their needs.
• General help in running the admin office including holiday cover where necessary within working hours.

Job description

The Funding Operations Administrator is responsible for the daily operations of Peak Accountancy Training and will report directly to the Business Operations Manager. You will be involved in the day-to-day running of the administrative department.

Responsibilities:

• Quality checking documents before sending on to students and employers for signatures.
• Regularly checking that documents are returned and signed correctly. Saving and documenting saved documents.
• Archiving students' paperwork, checking everything is completed upon completion of their apprenticeships.
• Updating and maintaining tracking documents.
• Regular checks on students off the job spreadsheets, chasing when necessary.
• Checking and updating student records on the government learning records system.
• Sending and checking student's initial assessments.
• Liaising with employers and updating records on the find an apprenticeship service.
• Inputting data into the SEPA system and raising students end point assessments.
• Raising functional skills exams through the provider platform.
• Answering queries via email and phone.
• Invigilating at any three of our centres; Macclesfield, Chester, Liverpool.
• Ensuring all centres have all the necessary stationery, materials, and refreshments.
• Monitoring the shared inbox.
• Liaising with students using our self-study platform to check their needs.
• General help in running the admin office including holiday cover where necessary within working hours.

Other Responsibilities

• To uphold and promote Peak Accountancy Training policies and procedures, promoting those specifically applicable to this area of work, including the Equality & Diversity and Health & Safety policies and procedures and attend mandatory training as requested.
• To comply with Peak's safeguarding policy and practices and attend training as requested.
• To keep up to date, as far as necessary, for the efficient execution of the job, with new legislation, procedures and techniques and attend relevant mandatory training.
• To be conversant with and participate in activities and developments with Peak, AAT regional and national level which are relevant to the post.
• To present and promote an appropriate public image in representing Peak.
• To undertake any other duties as may reasonably be required commensurate with the post.