Business Admin Apprentice

GEM Partnership; Shotton Colliery; On-site; GBP 6,900 - 9,600; Full time

Job summary

GEM Partnership is recruiting a Business Admin Apprentice to support the Admin and Compliance Team. You will help ensure candidate, worker and client records meet legal, regulatory and company requirements, and develop an understanding of recruitment legislation, right-to-work checks, safeguarding, and GDPR.

You will assist with onboarding, documentation reviews and audits, while maintaining accurate records and supporting payroll and admin tasks across-weekly cycles.

Qualifications

• GCSEs in English and Maths at grade 4/C or above or equivalent.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Ability to work methodically and follow processes.
• Professional and customer-focused approach.

Responsibilities

• Assist onboarding of candidates and onboarding records.
• Review and process candidate documentation for completeness.
• Verify right-to-work docs and identity checks.
• Support completion of referencing processes.
• Maintain candidate records in recruitment database.
• Ensure documents are obtained prior to placement.
• Organise electronic personnel files and monitor expiring documents.
• Ensure GDPR compliance and data security.
• Assist with internal audits and reporting.
• Provide admin support to recruitment consultants.
• Attend training and apprenticeship coursework.

Skills

Attention to detail

Organisation

Written and verbal comms

Methodical working

Multi-tasking

Customer-focused

Education

GCSE English & Maths (4/C or above)

Tools

Computers & databases

Job description

About us:

GEM Partnership was established in 2009 to deliver recruitment solutions with exceptional levels of service to both our clients and the candidates we represent, in 2017 we introduced our training division to further cement our position as a provider of complete workforce solutions. GEM Partnership caters for all types of employment needs, from permanent and temporary recruitment to dynamic on-premises training solutions, we have the expertise, talent pipeline, and proven track record to meet, and even exceed, our clients requirements. At GEM Partnership we believe our biggest asset is our staff and we support a healthy and happy workplace by being a Disability Confident Employer as well as holding the Better health at Work Maintaining Excellence status. GEM Partnership is committed to Safer Recruitment and upholding the Keeping Children Safe in Education standards and as such, is positively committed to safeguarding and promoting the welfare of the children, young people and vulnerable adults who attend its education and training provision. All existing and prospective employees are expected to share this commitment.

Role Purpose:

The Business Admin Apprentice will support the Admin and Compliance Team in ensuring that all candidates, workers, and client records meet legal, regulatory, and company requirements. The role will involve maintaining accurate records, conducting compliance checks, supporting audits, and helping to ensure workers are fully compliant before placement. The successful candidate will develop an understanding of recruitment legislation, right-to-work verification, safeguarding requirements, data protection, and industry-specific compliance standards.

Duties and Responsibilities:

Compliance Administration

• Assist with the onboarding of candidates.
• Review and process candidate documentation, ensuring records are complete and accurate.
• Verify right-to-work documentation and identity checks in line with legislation.
• Support the completion of referencing.
• Maintain and update candidate records within the company's recruitment database.
• Ensure all compliance documents are obtained prior to candidate placement.

Record Management

• Organise and maintain electronic personnel files.
• Monitor the status of expiring documents and certifications.
• Ensure confidential information is handled securely and in accordance with GDPR requirements.
• Perform regular data quality checks to maintain accurate records.

Audit and Reporting Support

• Assist the Compliance Manager with internal audits and monitoring activities.
• Produce reports and trackers as required.
• Identify missing documentation and follow up with candidates and consultants.

Candidate and Client Support

• Communicate with candidates to obtain required documentation.
• Provide administrative support to recruitment consultants.

General Administration

• Support the wider business with administrative tasks as required.
• Provide support to the payroll function to meet weekly timeframes.
• Attend training sessions and complete apprenticeship coursework.

Knowledge and Experience required:

Essential:

• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Ability to work methodically and follow processes.
• Ability to manage multiple tasks and meet deadlines.
• Professional and customer-focused approach.

Desirable:

• Basic administrative experience gained through education, work experience, voluntary work, or part-time employment.
• Experience using computer systems and databases.

Qualifications:

• GCSEs (or equivalent) in English and Maths at Grade 4/C or above (or willingness to achieve as part of the apprenticeship).

Salary and Remuneration:

This is an apprenticeship position. National apprenticeship minimum wage applies.

We are committed to fair, consistent, and inclusive recruitment practices, and all applications are reviewed in line with relevant employment legislation and our equal opportunities principles.

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