Compliance Administrator Apprentice

GEM Partnership; Shotton Colliery; On-site; GBP 15,000 - 19,000; Full time

Job summary

GEM Partnership is hiring a Compliance Administrator Apprentice to support the Compliance Team in ensuring candidates, workers, and client records meet legal and company standards. You will learn recruitment legislation, right-to-work checks, safeguarding, data protection and industry-specific compliance as you progress.

The role covers compliance administration, records management, audits and reporting support, and providing client and candidate assistance while completing apprenticeship

Qualifications

• Attention to detail and accuracy.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Ability to work methodically and follow processes.
• Ability to manage multiple tasks and meet deadlines.
• Desirable: basic admin experience or work with databases.

Responsibilities

• Assist onboarding and compliance verification of candidates.
• Review and process candidate documentation for accuracy.
• Verify right-to-work and identity checks.
• Support referencing and qualification verification processes.
• Maintain candidate records in the recruitment system.
• Ensure documents are obtained prior to placement.
• Organise and maintain electronic personnel files.
• Monitor expiry of documents and certifications.
• Ensure GDPR-compliant handling of confidential information.
• Produce compliance reports and trackers.
• Identify missing documents and follow up.

Skills

Attention to detail

Organisational skills

Written and verbal communication

Time management

Multitasking

Process adherence

Education

GCSEs English and Maths

Job description

About us:

GEM Partnership was established in 2009 to deliver recruitment solutions with exceptional levels of service to both our clients and the candidates we represent, in 2017 we introduced our training division to further cement our position as a provider of complete workforce solutions. GEM Partnership caters for all types of employment needs, from permanent and temporary recruitment to dynamic on-premises training solutions, we have the expertise, talent pipeline, and proven track record to meet, and even exceed, our clients requirements. At GEM Partnership we believe our biggest asset is our staff and we support a healthy and happy workplace by being a Disability Confident Employer as well as holding the Better health at Work Maintaining Excellence status. GEM Partnership is committed to Safer Recruitment and upholding the Keeping Children Safe in Education standards and as such, is positively committed to safeguarding and promoting the welfare of the children, young people and vulnerable adults who attend its education and training provision. All existing and prospective employees are expected to share this commitment.

Role Purpose:

The Compliance Administrator Apprentice will support the Compliance Team in ensuring that all candidates, workers, and client records meet legal, regulatory, and company compliance requirements. The role will involve maintaining accurate records, conducting compliance checks, supporting audits, and helping to ensure workers are fully compliant before placement. The successful candidate will develop an understanding of recruitment legislation, right-to-work verification, safeguarding requirements, data protection, and industry-specific compliance standards.

Duties and Responsibilities:

Compliance Administration

• Assist with the onboarding and compliance verification of candidates.
• Review and process candidate documentation, ensuring records are complete and accurate.
• Verify right-to-work documentation and identity checks in line with legislation.
• Support the completion of referencing and qualification verification processes.
• Maintain and update candidate records within the company's recruitment database.
• Ensure all compliance documents are obtained prior to candidate placement.

Record Management

• Organise and maintain electronic personnel files.
• Monitor the status of expiring documents and certifications.
• Ensure confidential information is handled securely and in accordance with GDPR requirements.
• Perform regular data quality checks to maintain accurate records.

Audit and Reporting Support

• Assist with internal compliance audits.
• Produce compliance reports and trackers as required.
• Identify missing documentation and follow up with candidates and consultants.

Candidate and Client Support

• Communicate with candidates to obtain required compliance documentation.
• Provide administrative support to recruitment consultants regarding compliance requirements.
• Respond professionally to compliance-related enquiries.
• Build positive relationships with candidates, clients, and internal stakeholders.

General Administration

• Support the wider business with administrative tasks as required.
• Provide support to the payroll function to meet weekly timeframes.
• Attend training sessions and complete apprenticeship coursework.
• Contribute to continuous improvement initiatives within the compliance function.
• Maintain awareness of relevant legislation and regulatory requirements.

Knowledge and Experience required:

Essential:

• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Ability to work methodically and follow processes.
• Ability to manage multiple tasks and meet deadlines.

Desirable:

• Basic administrative experience gained through education, work experience, voluntary work, or part-time employment.
• Experience using computer systems and databases.

Qualifications:

• GCSEs (or equivalent) in English and Maths at Grade 4/C or above (or willingness to achieve as part of the apprenticeship).

Salary and Remuneration:

National Apprenticeship Wage.

We are committed to fair, consistent, and inclusive recruitment practices, and all applications are reviewed in line with relevant employment legislation and our equal opportunities principles.

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