Board & Committees Assistant-4 month FTC

Lloyd's; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An established industry player seeks a proactive individual to manage Secretariat administration and provide essential PA support. This role is pivotal in organizing governance meetings, managing logistics, and ensuring smooth operations within the Secretariat & Governance function. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills and attention to detail. Join a forward-thinking organization that values diversity and offers a flexible working environment, alongside generous benefits and professional development opportunities. Be part of a team dedicated to building a sustainable and inclusive future.

Benefits

Generous pension

Healthcare

Wellbeing programs

Flexible benefits allowance

Employee recognition scheme

Employee discount schemes

Qualifications

• Experience in secretarial and administrative roles.
• Strong communication skills and attention to detail.

Responsibilities

• Manage Secretariat administration and governance meetings.
• Provide PA support to the Head of Secretariat & Governance.
• Handle logistics and administration for Non-Executive Directors.

Skills

Secretarial and administrative skills

Strong written and verbal communication skills

Proactive organizational skills

Attention to detail

Ability to manage workload

Job description

Lloyd’s is the world’s leading insurance and reinsurance marketplace. We share the collective intelligence and risk sharing expertise of the market’s brightest minds, working together for a braver world.

Our role is to inspire courage, so tomorrow’s progress isn’t limited by today’s risks.

Our shared values: we are brave; we are stronger together; we do the right thing; guide what we do and how we act. If you share our values and our passion to build a future that’s more sustainable, resilient and inclusive, you’ll find a home at Lloyd’s – build a braver future with us.

The Role

To manage the administration within the Secretariat & Governance function & provide PA support to the Head of Secretariat & Governance

Principal Accountabilities

• To manage and delegate Secretariat administration including tasks received from the Head of Secretariat & Governance and the Deputy Company Secretaries
• To be responsible for organising and co-ordinating all Lloyd’s governance meetings including managing the meeting invitations, attendance list, catering and the use of secure conference call software
• To be responsible for organising the yearly overseas Council meeting and managing the expense process for the Non- Executive Directors
• To be the main contact for any logistic queries regarding governance meetings whether that be internal or external
• To deal with telephone and email administration enquiries including contact with members of the Council, senior management and their PAs
• To manage the administration of processing Secretariat invoices, Non-Executive Director fees and expenses
• To manage the administration involved in appointments, leavers and re-appointment for Non- Executive directors
• To provide PA support to the Head of Secretariat & Governance including diary management, team holiday management, assisting with new starters, managing team meetings and any ad hoc tasks/events/projects
• To act pro-actively in identifying and implementing innovative procedures and solutions to ensure the most efficient provision of administrative support is provided to the function

Skills

• Secretarial and administrative skills
• Strong written and verbal communication skills
• Proactive, excellent organisational skills and a high attention to detail
• Confident in communicating with senior individuals
• Ability to manage a varied and challenging workload

Diversity and inclusion are a focus for us – Lloyd’s aim is to build a diverse, inclusive environment that reflects the global markets we work in.One where everyone is treated with dignity and respect to achieve their full potential. In practice, this means we are positive and inclusive about making workplace adjustments,we offer regular health and wellbeing programmes, diversity and inclusion training, employee networks, mentoring and volunteering opportunities as well as investment into your professional development. You can read more about diversity and inclusion on our website.

We understand that our work/life balance is important to us all and that a hybrid of working from the office and home can offer a great level of flexibility. Flexible working forms part of a total reward approach which offers a host of other benefits over and above the standard offering (generous pension, healthcare, wellbeing etc). These include financial support for training, education & development, a benefit allowance (to spend on our flexible benefits such as gym membership, dental insurance, extra holiday or to partake in our cycle to work scheme), employee recognition scheme and various employee discount schemes.

By choosing Lloyd's, you'll be part of a team that brings together the best minds in the industry, and together with our underwriters and brokers, we create innovative, responsive solutions allowing us to share risk and solve complex problems.

Should you require any additional support with your application, or any adjustments, please click the following link;

https://cleartalents.com/apply/lloyds-msa1645695881

Please note, clicking on this link does not register your application for the vacancy