Billing & Reconciliation Specialist

Osprey Engineering Solutions Ltd; England; On-site; GBP 30,000 - 42,000; Full time

Job summary

Osprey Engineering Solutions Ltd is seeking an organised Finance Administrator to manage day-to-day accounting tasks within the finance team. You will handle invoicing, ledgers, reconciliations, and month-end activity to support project delivery.

You will liaise with project managers and suppliers to resolve queries, maintain accurate records, and contribute to streamlined financial processes across the business.

Responsibilities

• Process and raise sales invoices accurately and in a timely manner, ensuring all billing is completed in line with project milestones, purchase orders, and contractual requirements.
• Carry out purchase ledger and sales ledger reconciliations, identifying and resolving discrepancies promptly and escalating where required.
• Allocate incoming payments accurately against the correct customer accounts and invoices, maintaining up-to-date and accurate records at all times.
• Perform accurate data entry of financial transactions, supplier invoices, expense claims, and other financial records into the accounting system.
• Assist with the preparation of month-end financial reports, reconciliation summaries, and supporting documentation.
• Monitor outstanding purchase orders and work with the operations and procurement teams to ensure invoices are matched and approved correctly.
• Chase outstanding debts and overdue invoices in a professional and timely manner, maintaining positive relationships with customers and clients.
• Assist with bank reconciliations and the accurate recording of receipts and payments.
• Support the wider finance function with ad-hoc financial administration tasks as required by the Finance Manager.
• Maintain organised and accurate financial filing systems, both electronic and paper-based, in line with company procedures and audit requirements.
• Liaise effectively with project managers, site staff, and external suppliers to resolve invoice queries and ensure smooth financial processes.

Job description

Osprey Engineering Solutions Ltd is seeking an organised Finance Administrator to manage day-to-day accounting tasks within the finance team. You will handle invoicing, ledgers, reconciliations, and month-end activity to support project delivery.

You will liaise with project managers and suppliers to resolve queries, maintain accurate records, and contribute to streamlined financial processes across the business.