Finance Coordinator

Osprey Engineering Solutions; Fawley; On-site; GBP 22,000 - 28,000; Full time

Job summary

Osprey Engineering Solutions Ltd in the United Kingdom is seeking a Finance Administrator to process and raise sales invoices accurately, align billing with milestones, POs and contracts, and support month-end reporting. The role involves performing purchase and sales ledgers reconciliations, posting transactions, chasing overdue invoices, and maintaining tidy financial records in the accounting system.

Collaboration with project managers and suppliers is essential to ensure smooth financial

Qualifications

• Experience with purchase and sales ledgers
• Strong data entry and numeric accuracy
• Familiar with month-end reporting
• Good communication with internal teams and suppliers

Responsibilities

• Process and raise sales invoices accurately and in a timely manner in line with milestones, POs and contractual requirements.
• Carry out purchase ledger and sales ledger reconciliations, identifying and resolving discrepancies promptly and escalating where required.
• Allocate incoming payments against customer accounts and invoices, keeping records up to date.
• Perform accurate data entry of financial transactions, supplier invoices, expense claims and other records into the accounting system.
• Assist with preparation of month-end financial reports, reconciliation summaries and supporting documentation.
• Monitor outstanding purchase orders and work with operations and procurement to ensure invoices are matched and approved.
• Chase outstanding debts and overdue invoices professionally and timely, maintaining relationships with customers.
• Assist with bank reconciliations and recording of receipts and payments.
• Support wider finance function with ad-hoc financial administration tasks as required by the Finance Manager.
• Maintain organised financial filing systems (electronic and paper) in line with procedures and audit requirements.
• Liaise with project managers, site staff and external suppliers to resolve invoice queries and ensure smooth financial processes

Skills

Purchase ledger

Sales ledger

Bank reconciliations

Data entry

Accounts payable

Accounts receivable

Attention to detail

Communication

Job description

Process and raise sales invoices accurately and in a timely manner, ensuring all billing is completed in line with project milestones, purchase orders, and contractual requirements.

• Carry out purchase ledger and sales ledger reconciliations, identifying and resolving discrepancies promptly and escalating where required.
• Allocate incoming payments accurately against the correct customer accounts and invoices, maintaining up-to-date and accurate records at all times.
• Perform accurate data entry of financial transactions, supplier invoices, expense claims, and other financial records into the accounting system.
• Assist with the preparation of month-end financial reports, reconciliation summaries, and supporting documentation.
• Monitor outstanding purchase orders and work with the operations and procurement teams to ensure invoices are matched and approved correctly.
• Chase outstanding debts and overdue invoices in a professional and timely manner, maintaining positive relationships with customers and clients.
• Assist with bank reconciliations and the accurate recording of receipts and payments.
• Support the wider finance function with ad-hoc financial administration tasks as required by the Finance Manager.
• Maintain organised and accurate financial filing systems, both electronic and paper-based, in line with company procedures and audit requirements.
• Liaise effectively with project managers, site staff, and external suppliers to resolve invoice queries and ensure smooth financial processes