Billing & Matter Administration Specialist

Dentons Canada; Milton Keynes; Hybrid; GBP 23,000 - 30,000; Full time

Job summary

Dentons in Milton Keynes is seeking a Billing and Matter Administrative Assistant to provide proactive administrative and financial support to the PRM team. The role focuses on client onboarding, matter management and end-to-end billing, working closely with the accounts team and fee earners to deliver excellent client service.

You will gain exposure to billing systems, cross-functional collaboration, and development opportunities in a dynamic, international law firm environment.

Qualifications

• Provide proactive administrative and financial support to a People, Reward and Mobility (PRM) team, focusing on client onboarding, matter management and billing.
• Experience with billing processes and client onboarding is desirable.
• Ability to manage multi-system workflows and documentation across internal systems.

Responsibilities

• Manage the end-to-end billing process using systems such as 3E, LegalEye and Helix Legal Front Door.
• Generate and review WIP and pricing reports; check rates, correct errors, and ensure compliance with client-specific billing protocols.
• Prepare billing proposals and invoices; liaise with the accounts team and fee earners to resolve billing queries and ensure timely submissions.
• Monitor budgets versus spend, following up on approvals and alerting fee earners at key thresholds.
• Record and reconcile disbursements; assist with processing third-party invoices.
• Support multi-jurisdictional projects by coordinating hours updates and preparing monthly retainer invoices.
• Attend internal billing meetings and maintain accurate billing documentation and trackers.
• Chase purchase orders and ensure invoices are logged, approved and sent promptly.

Skills

Organisational skills

Numerical skills

Administrative skills

Communication skills

Tools

3E

LegalEye

Helix

Repstor

ET tracker

Job description

Dentons in Milton Keynes is seeking a Billing and Matter Administrative Assistant to provide proactive administrative and financial support to the PRM team. The role focuses on client onboarding, matter management and end-to-end billing, working closely with the accounts team and fee earners to deliver excellent client service.

You will gain exposure to billing systems, cross-functional collaboration, and development opportunities in a dynamic, international law firm environment.