Matter Administrator - 12m FTC

CMS CMNO LLP; Sheffield; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Flexible hybrid working

Competitive salary

Generous bonus scheme

25 days holiday

Private medical insurance

Parental leave

Disability accommodations

Job summary

CMS CMNO LLP in the United Kingdom is seeking a dedicated Matter Administrator to join our fast-paced Finance team, supporting fee earners and broader finance functions from client/matter inception through to billing. You will maintain client and matter data in Elite 3E, vet new requests against risk and compliance rules, and prioritise workstreams via Enate to meet SLAs.

Working with Partners and global finance colleagues, you will ensure accurate data transfer and cash collection, assist with

Qualifications

• Strong attention to detail and data integrity across client/matter records.
• Excellent written and verbal communication with clients and colleagues.
• Solid maths skills and ability to manipulate monetary amounts in Excel.
• Ability to analyse emails, letters and spreadsheets to extract key points.
• Comfortable working to tight deadlines and SLAs across multiple workstreams.

Responsibilities

• Maintain client and matter data in Elite 3E, including hourly rates.
• Vet new client/matter requests against risk, compliance, and finance rules.
• Prioritise workstreams using Enate to meet SLAs and deadlines.
• Coordinate with Partners and Fee Earners to ensure smooth inception to billing.
• Support panel rate agreements and conduct annual rate increases.
• Cleanse billing data with other CMS data teams to remove inaccuracies.

Skills

Attention to detail

Communication skills

Excel proficiency

Analytical thinking

Deadline driven

SLA management

Questioning mindset

Data cleansing

Tools

Elite 3E

Enate

Job description

A fantastic opportunity to join a fast paced, Finance administration function at a leading global law firm, supporting both fee earners and wider finance teams with Client/Matter inception and billing.

About the role

The Matter Administrator role forms a central cog within the wider Finance function at CMS. It is a fast paced, dynamic position, constantly evolving to meet the firm, and its clients, requirements. The successful candidate will be responsible for the following:

• Maintaining client and matter data integrity within the CMS billing system (Elite 3E), including hourly charge out rates for Fee Earners.
• Vetting new client and matter requests against a multitude of Risk & Compliance, Finance & Client specific rules, before ensuring the accurate and timely transfer of the data into the billing system.
• Prioritisation of different workstreams through use of a ticketing system (Enate) to ensure both team and firm Service Level Agreements (SLA) are met.
• Liaising with Partners, Fee Earners and other Finance functions around the globe to facilitate a seamless process from Client/Matter inception to billing and ultimately cash collection.
• Assisting the Commercial Finance team by maintaining panel rate agreements with key clients and conducting yearly rate increases to ensure profitability including any subsequent reversals where the increase has been rejected.
• Working with other CMS data teams to cleanse the billing system of historic inaccurate/duplicated data.

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

• Promote a culture of mutual understanding through effective communication both within CMS and with our clients.
• No legal experience or qualification is required, the position is equally, if not more suited to those with a Finance/data background
• Strong attention to detail, with a belief that accuracy and data integrity is important
• Good written and verbal communication skills, able to communicate at all levels, confident, professional telephone manner
• Solid understanding of basic Maths & Microsoft Excel – ability to manipulate monetary amounts (currency conversions, percentage increase/decrease etc.)
• Able to analyse letters, emails and spreadsheets etc. pick out the key points and identify errors/trends
• Proven ability to work to tight deadlines (hours not days) and prioritise workload to ensure SLAs for multiple workstreams are consistently met
• Desire to ask questions, think outside the box, problem solve and suggest ways to simplify processes/data
• Willing to perform routine data cleansing tasks
• Confidence to make own decisions and take responsibility for them
• A desire to grow their knowledge and skills in the Finance function, supporting management and wider business

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What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave
• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

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