Billing & Compliance Operations Specialist

Castle View Personnel Ltd; Inverness; On-site; GBP 26,000 - 36,000; Full time

Job summary

Castle View Personnel Ltd is seeking a Compliance & Billing Administrator to join our finance team in Inverness. The role is a permanent, full-time position with standard 40-hour weeks from 8am to 5pm, Monday to Friday.

You will handle invoice matching, discrepancy investigation, and the preparation of VAT-compliant invoices, while ensuring regulatory record keeping and audit readiness. The ideal candidate has an administrative background in finance, familiarity with ERP systems such as CODAS or

Qualifications

• Administrative background in finance operations, billing admin, or data-heavy compliance.
• Experience with ERP databases such as CODAS or Opera is advantageous.
• Sharp attention to detail and accuracy.
• Clear communication with clients and staff via email/phone.

Responsibilities

• Invoice matching by cross-checking receipts and delivery data against supplier and customer profiles.
• Investigate discrepancies and audit transactions to resolve variances and errors.
• Produce itemised, VAT-approved invoices and amend discrepancies as needed.
• Maintain regulatory records and ensure compliance with industry regulations and company guidelines.
• Support internal audits by generating data logs for risk management and reporting.
• Ensure end-of-month processes are accurate and transactions are cleared for reporting.
• Collaborate with planners, depot managers, and finance for verification of stats and compliance indicators.
• Serve as billing and audit liaison for clients and internal account managers.

Skills

Administrative background

Software competence

Analytical eye

Clear communicator

Tools

CODAS

Opera

Job description

Castle View Personnel Ltd is seeking a Compliance & Billing Administrator to join our finance team in Inverness. The role is a permanent, full-time position with standard 40-hour weeks from 8am to 5pm, Monday to Friday.

You will handle invoice matching, discrepancy investigation, and the preparation of VAT-compliant invoices, while ensuring regulatory record keeping and audit readiness. The ideal candidate has an administrative background in finance, familiarity with ERP systems such as CODAS or