Compliance Administrator

Castle View Personnel Ltd; Inverness; On-site; GBP 26,000 - 36,000; Full time

Job summary

Castle View Personnel Ltd is seeking a Compliance & Billing Administrator to join our finance team in Inverness. The role is a permanent, full-time position with standard 40-hour weeks from 8am to 5pm, Monday to Friday.

You will handle invoice matching, discrepancy investigation, and the preparation of VAT-compliant invoices, while ensuring regulatory record keeping and audit readiness. The ideal candidate has an administrative background in finance, familiarity with ERP systems such as CODAS or

Qualifications

• Administrative background in finance operations, billing admin, or data-heavy compliance.
• Experience with ERP databases such as CODAS or Opera is advantageous.
• Sharp attention to detail and accuracy.
• Clear communication with clients and staff via email/phone.

Responsibilities

• Invoice matching by cross-checking receipts and delivery data against supplier and customer profiles.
• Investigate discrepancies and audit transactions to resolve variances and errors.
• Produce itemised, VAT-approved invoices and amend discrepancies as needed.
• Maintain regulatory records and ensure compliance with industry regulations and company guidelines.
• Support internal audits by generating data logs for risk management and reporting.
• Ensure end-of-month processes are accurate and transactions are cleared for reporting.
• Collaborate with planners, depot managers, and finance for verification of stats and compliance indicators.
• Serve as billing and audit liaison for clients and internal account managers.

Skills

Administrative background

Software competence

Analytical eye

Clear communicator

Tools

CODAS

Opera

Job description

Title: Compliance & Billing Administrator

Type: Permanent

Hours: Full Time (40 hours per week 8am – 5pm Monday – Friday)

Duties include:

• Invoice Matching: Cross-examine and match bulk receipts and delivery data against supplier and customer profiles within systems like CODAS and Opera.
• Discrepancy Investigation: Audit and resolve errors regarding transactions, automated accounts or variances.
• Produce itemised, VAT-approved invoices, adjusting or fixing discrepancies as needed.
• Regulatory Record Keeping: Maintain compliance documentation, verifying that records and transactions adhere to industry regulations and company guidelines.
• Audit Readiness: Support routine internal audits and generate data logs to assist the management and finance teams with risk management and strategic delivery reports.
• Data Integration: Ensure smooth end-of-month processes by verifying that all received transactions are fully cleared, documented, and ready for financial reporting.
• Team Liaison: Collaborate directly with planners, depot managers, and the wider finance department to verify operational stats or compliance indicators.
• Client & Inquiry Support: Serve as a knowledgeable administrative touchpoint for external clients or internal account managers regarding billing updates or audit requirements.

Person Specification:

• Administrative Background: Proven experience in a finance operations, billing administrative, or data-heavy compliance role.
• Software Competence: Experience utilizing enterprise resource planning (ERP) planning databases (such as CODAS or Opera) is highly advantageous.
• Analytical Eye: Sharp attention to detail.
• Clear Communicator: Comfortable clarifying queries directly with clients or internal staff via email and phone.