Bilingual Operations Admin Coordinator (10-Month Contract)

Sodexo Ltd; Greater London; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Pension (enhanced contributory up to 6

Holiday entitlement 27 days + bank hol

Life assurance

Volunteering days via STOP HUNGER

Employee discounts

Job summary

Sodexo Ltd is seeking an Operations Admin Coordinator at University College London (UCL), London. The role supports the Soft Services team, ensuring smooth campus operations, payroll and HR tasks, and strong stakeholder service.

Fluency in Portuguese and/or Spanish with excellent English is essential. This is a 10-month fixed-term contract, 40 hours per week (Mon-Fri 8am-5pm) on-site at UCL, Bloomsbury.

Qualifications

• Portuguese or Spanish language required with excellent English.
• Experience in administration or operations support.
• Experience with payroll, HR or recruitment processes is a plus.

Responsibilities

• Provide administrative support to Head of Operations and management team.
• Manage payroll administration, reporting, and employee records.
• Support recruitment, onboarding, right-to-work checks, and HR processes.
• Coordinate meetings, interviews, training, and schedules.
• Manage purchase orders, invoices, consumables, uniforms and equipment requests.
• Maintain accurate records, reports and compliance documentation.
• Act as a key contact for employees, suppliers and customers.
• Support day-to-day running of a large campus operation.

Skills

Portuguese language

Spanish language

English (verbal & written)

Microsoft Excel

Microsoft Word

Outlook

IT literacy

Tools

UKG Pro

Job description

Sodexo Ltd is seeking an Operations Admin Coordinator at University College London (UCL), London. The role supports the Soft Services team, ensuring smooth campus operations, payroll and HR tasks, and strong stakeholder service.

Fluency in Portuguese and/or Spanish with excellent English is essential. This is a 10-month fixed-term contract, 40 hours per week (Mon-Fri 8am-5pm) on-site at UCL, Bloomsbury.