Bid Coordinator – Employee-Owned Preconstruction

Kilnbridge; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Kilnbridge in London (HQ – Canning Town) seeks two Bid Coordinators to join our Preconstruction teams and drive winning submissions for UK projects. You’ll own tenders from initial enquiry through to handover, coordinating inputs and ensuring accuracy and alignment with client requirements.

Work closely with senior stakeholders, manage documentation, use EDMS and client portals, and maintain CRM records while supporting leadership with proactive administration.

Qualifications

• Bid Coordinator or similar in construction, engineering or bid-led environment.
• Strong MS Office skills to produce high-quality documents.
• Experience with EDMS systems or client tender portals.
• Excellent written communication with attention to detail, accuracy and presentation.
• Good understanding of the preconstruction and tendering process.
• Strong organisational skills with the ability to manage multiple bids and deadlines.

Responsibilities

• Take ownership of coordinating the full tender lifecycle, from ITT receipt through to submission, feedback and handover.
• Manage and maintain structured tender documentation, registers and filing systems to ensure full compliance and traceability.
• Review tender documentation, identifying key requirements, risks and actions to drive a successful submission.
• Work closely with internal teams to gather inputs, track and manage inputs, ensuring deadlines are met without compromising quality.
• Produce, format and submit high-quality, client-ready tender documents with attention to detail.
• Support the development of compelling PQQ and tender responses.
• Coordinate NDAs, client communications and feedback tracking.
• Organise and facilitate meetings, capturing actions and driving progress across the bid team.
• Track deliverables and provide updates on tender progress.
• Use client portals and EDMS systems confidently for submission and document control.
• Support the creation of presentations, CVs, and capability materials that showcase Kilnbridge’s expertise.
• Maintain key systems including CRM databases and internal content libraries.
• Provide proactive administrative and coordination support to the Preconstruction team and leadership.

Skills

MS Office

EDMS systems

Written communication

Tendering process

Stakeholder management

Organisational skills

Tools

Word

Excel

PowerPoint

Job description

Kilnbridge in London (HQ – Canning Town) seeks two Bid Coordinators to join our Preconstruction teams and drive winning submissions for UK projects. You’ll own tenders from initial enquiry through to handover, coordinating inputs and ensuring accuracy and alignment with client requirements.

Work closely with senior stakeholders, manage documentation, use EDMS and client portals, and maintain CRM records while supporting leadership with proactive administration.