Bid Coordinator — Flexible, Detail‑Oriented (Architecture)

Grimshaw; Greater London; On-site; GBP 32,000 - 52,000; Full time

Job summary

Grimshaw is seeking an organised Bid Coordinator to join our London Business Development team. You’ll coordinate and administrate the bid lifecycle, ensuring compliant, well-presented submissions delivered on time.

You’ll work with Business Development, Marketing, Bid Specialists, Bid Designers, Project Leaders and Partners to gather information, maintain systems, and support reviews and lessons learned.

Qualifications

• Experience supporting bids, tenders or business development, ideally in architecture, engineering, construction or the built environment.
• Strong organisational skills and excellent attention to detail.
• Confident with Microsoft Office; Adobe Acrobat/InDesign experience a plus.
• APMP Foundation qualification, or willingness to work towards it.
• Proactive, collaborative, and comfortable managing multiple deadlines.
• Previous experience in professional services or an architectural practice is desirable but not essential.

Responsibilities

• Coordinating PQQs, tenders, proposals, framework submissions and expressions of interest.
• Managing bid programmes, action trackers, document registers and checklists.
• Liaising with internal teams and external consultants to gather information to deadline.
• Formatting and quality-checking submission documents and supporting materials.
• Maintaining the bid library, project database and BD systems.
• Supporting bid reviews, kick-off meetings, reporting and lessons learned.

Skills

Bid coordination

Organisational skills

Attention to detail

Microsoft Office

Education

APMP Foundation qualification

Tools

Adobe Acrobat/InDesign

Job description

Grimshaw is seeking an organised Bid Coordinator to join our London Business Development team. You’ll coordinate and administrate the bid lifecycle, ensuring compliant, well-presented submissions delivered on time.

You’ll work with Business Development, Marketing, Bid Specialists, Bid Designers, Project Leaders and Partners to gather information, maintain systems, and support reviews and lessons learned.