Bid Coordinator

Bespoke Careers; Manchester; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Life assurance

Study sponsorship and paid study leave

Sabbatical opportunities

Enhanced learning and development

Job summary

Bespoke Careers are partnering with an award-winning, employee-owned architecture and heritage practice in Manchester to recruit a creative Bid Coordinator. You will own the end-to-end bid process, producing high-quality submissions and supporting wider business development activity within a collaborative culture.

The role requires strong InDesign skills, excellent attention to detail, and the ability to manage multiple bids against tight deadlines.

Qualifications

• Experience as a Bid Coordinator or in a similar bid-driven role.
• Proven track record managing high-value bids and tenders.
• Strong InDesign and layout skills with high-quality document production.
• Excellent written and verbal communication abilities.
• Highly organised with strong time-management to meet deadlines.
• Experience engaging stakeholders at all levels and using procurement portals.
• Prior architecture, construction, or built-environment exposure is desirable.
• Hybrid working approach with three days in the office.

Responsibilities

• Coordinate and manage the end-to-end bid process, ensuring submissions are completed accurately and on time
• Work closely with Partners and internal stakeholders to develop high-quality proposals and presentation materials
• Use Adobe Creative Suite, particularly InDesign, to create visually engaging and professional bid submissions
• Design layouts and collate relevant imagery, graphics, project information and supporting content
• Review and proofread submissions to ensure consistency, accuracy and attention to detail
• Manage multiple bids simultaneously, working with a range of stakeholders and deadlines
• Maintain and develop bid library content, including CVs, project case studies and photography
• Support bid analysis, including reviewing wins and losses and identifying lessons learned
• Identify opportunities to improve processes and introduce greater efficiencies
• Collaborate with the wider Business Development and Marketing teams on strategic initiatives

Skills

Bid coordination

InDesign

Graphic design

Communication

Attention to detail

Time management

Stakeholder management

Procurement portals

Architecture experience

Tools

Adobe Creative Suite

Adobe InDesign

Job description

An award-winning, employee-owned architecture and heritage practice is looking for a creative and highly organised Bid Coordinator to join its Manchester studio.

The practice works across an exciting mix of heritage, conservation and contemporary design projects and has a collaborative, supportive culture where people are encouraged to share ideas, develop their skills and take ownership of their work.

Working closely with Partners and the wider work-winning team, you will manage the end-to-end bid process, producing high-quality and visually engaging submissions while supporting the practice's wider business development activity.

This is a fast-paced role and would suit someone with bid coordination experience, strong InDesign skills and a genuine interest in architecture and the built environment. You'll be managing multiple bids and working with a range of stakeholders, so excellent organisation, attention to detail and the ability to work to tight deadlines are essential.

Key Responsibilities

• Coordinate and manage the end-to-end bid process, ensuring submissions are completed accurately and on time
• Work closely with Partners and internal stakeholders to develop high-quality proposals and presentation materials
• Use Adobe Creative Suite, particularly InDesign, to create visually engaging and professional bid submissions
• Design layouts and collate relevant imagery, graphics, project information and supporting content
• Review and proofread submissions to ensure consistency, accuracy and attention to detail
• Manage multiple bids simultaneously, working with a range of stakeholders and deadlines
• Maintain and develop bid library content, including CVs, project case studies and photography
• Support bid analysis, including reviewing wins and losses and identifying lessons learned
• Identify opportunities to improve processes and introduce greater efficiencies
• Collaborate with the wider Business Development and Marketing teams on strategic initiatives

Skills & Experience

• Previous experience in a Bid Coordinator, Bid Executive or similar role
• Experience managing and coordinating high-value bids and tenders
• Excel in InDesign skills and confidence producing high-quality documents and presentations
• Strong graphic design and layout skills would be beneficial
• Excellent written and verbal communication skills
• Exceptional attention to detail and proofreading ability
• Highly organised with strong time management skills and the ability to manage multiple deadlines
• Confident working with stakeholders at all levels of seniority
• Experience using procurement portals would be advantageous
• Previous experience within architecture, construction or the wider built environment would be highly desirable
• Hybrid and flexible working, with a minimum of three days in the office
• Annual leave increasing with length of service
• Life assurance
• Study sponsorship and paid study leave
• Sabbatical opportunities
• Enhanced learning and development opportunities