Bid Coordinator – Thriving Global Architecture Practice

Calibrate Recruitment Limited; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job summary

This London-based architectural practice is seeking a talented Bid & Proposals Coordinator to join its studio. The role blends storytelling, strategy and design to deliver compelling submissions and new business materials.

You will coordinate bids, produce presentations, and edit content, working with architects, marketers and senior leaders across international teams on diverse projects. This is a studio-based position offering growth, collaboration and exposure to landmark projects and global

Qualifications

• Experience in bids, proposals, pursuits, submissions or marketing within architecture, design, engineering or the built environment.
• Strong copywriting, editing and storytelling abilities.
• Excellent visual communication and layout sensibility.
• Passion for architecture, design and the built environment.
• Ability to manage multiple deadlines with attention to detail.
• Experience supporting public sector bids/frameworks would be advantageous.

Responsibilities

• Coordinate and deliver high-quality bids, proposals and tender submissions.
• Produce compelling business documents, presentations and pitch materials.
• Develop creative bid strategies and persuasive submission narratives.
• Create visually engaging layouts and presentations reflecting design excellence.
• Edit and refine content for clarity and impact.
• Collaborate with international teams and senior leadership on strategic pursuits.

Skills

InDesign

Copywriting

Editing

Storytelling

Bid coordination

Communication

Deadline management

Tools

Adobe InDesign

PowerPoint

Microsoft Word

Job description

A globally recognised, multi-award-winning architectural practice is seeking a talented Bid & Proposals Coordinator to join its thriving London studio.

This is an exciting opportunity to join one of the world's most influential design firms at a particularly exciting point in its growth journey. Following a period of exceptional expansion and continued international success, the practice has seen significant growth across its global studios and is performing exceptionally well across multiple sectors and markets.

As a result, this is a newly created role, offering the chance to play a key part within a growing, highly successful business while building your career within an internationally respected design practice.

Why This Role Stands Out

This is a studio-based role, offering daily collaboration with architects, designers, marketing professionals, and senior stakeholders in a creative environment where ideas, innovation, and strategic discussions happen in real time.

You'll benefit from:

• Working alongside industry-leading architects and design professionals.
• Gaining exposure to landmark projects and strategic pursuits around the world.
• Building relationships with senior decision-makers across the practice.
• Joining a business that is continuing to invest, grow, and succeed internationally.
• Enjoying excellent visibility and genuine opportunities for professional development and progression.

For ambitious bid and proposals professionals, this is an opportunity to develop your skills within one of the most respected names in architecture.

The Role

This is a highly creative and collaborative position that combines strategic thinking, compelling storytelling, and visual communication.

The role would particularly suit a bid professional who enjoys the creative side of submissions and wants to spend more time developing engaging narratives, impactful presentations, and strategic pursuits rather than focusing solely on process-driven tender responses.

Key responsibilities include:

• Coordinating and delivering high-quality bids, proposals, and tender submissions.
• Producing compelling new business documents, presentations, and pitch materials.
• Developing creative bid strategies and shaping persuasive submission narratives.
• Creating visually engaging layouts and presentations that reflect the practice's design excellence.
• Editing and refining content to ensure clarity, consistency, and impact.
• Collaborating with international teams and senior leadership on strategic pursuits across a diverse range of sectors.
• Supporting the development of new business initiatives and client engagement activities.

What They're Looking For

• Previous experience within bids, proposals, pursuits, submissions, or marketing within architecture, design, engineering, or the wider built environment.
• Strong InDesign skills and a keen eye for visual communication and layout design.
• Excellent copywriting, editing, and storytelling abilities.
• A passion for architecture, design, and the built environment.
• Strong attention to detail and the ability to manage multiple deadlines.
• Experience supporting public sector bids and framework submissions would be advantageous.

The practice offers a rare combination of global reach and collaborative studio culture. You'll be surrounded by passionate, creative professionals who are committed to delivering some of the world's most ambitious and high-profile projects.

This is an environment where collaboration, creativity, and professional development are genuinely encouraged, making it an ideal setting for someone looking to take the next step in their career.

Interested?

This is an exceptional opportunity to join a market-leading architectural practice that is continuing to grow, invest, and succeed globally.

If you're a creative bid or proposals professional who enjoys combining narrative, strategy, and design to produce winning submissions, we'd love to hear from you.