Administrator

Axis CLC Group; Brentwood; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

25 days holiday

Pension scheme

Life assurance

Perkbox

Volunteer day

Refer-a-friend bonus

Development opportunities

Job summary

Axis CLC Group are seeking an organised and customer-focused Administrator to join the Repairs & Maintenance team supporting housing association and local authority residents across Brentwood. You will coordinate reactive, planned and disrepair works, handle calls, raise and schedule repair orders, and maintain accurate records.

With strong IT skills and an understanding of housing sector processes, you will help ensure service targets are met, invoices are accurate and residents stay

Qualifications

• Experience of administrative work within social housing, desirable for repairs & maintenance delivery.
• Strong IT/data-entry skills and ability to use company systems.
• Understanding of maintenance and repairs terminology.
• Awareness of KPIs and service targets in housing maintenance.
• Knowledge of housing sector processes (desirable).

Responsibilities

• Handle incoming calls from residents with clear, professional updates.
• Raise, process and schedule repair orders for invoicing and reporting.
• Maintain accurate records, job notes and audit trails.
• Review supervisor/operative reports and take follow-up actions.
• Resolve queries and minor complaints at first contact.
• Monitor shared inboxes, logs and variation requests.
• Liaise with operatives, planners, subcontractors and residents to coordinate works.
• Order materials and equipment as required.
• Ensure all activity aligns with KPIs and targets.

Skills

Administrative experience

IT literacy

Maintenance terminology

KPIs awareness

Housing sector processes

Job description

Axis, part of Axis CLC, is a trusted property services specialist delivering responsive repairs, planned works, refurbishments and voids services across the UK. Backed by over 110 years of combined experience and the wider strength of Axis CLC, operating from 23 UK offices and employing more than 2,500 people nationwide, we support housing providers and public sector clients with high-quality maintenance and compliance services that help keep residents safe, properties well maintained and communities supported.

We are looking for an organised and customer-focused Administrator to join our Repairs & Maintenance team, supporting the delivery of services to housing association and local authority residents.

Supporting on our contract with Brentwood you will help coordinate reactive, planned and disrepair works across a large housing portfolio. This role plays a key part in ensuring repairs are processed efficiently, residents are kept informed and records are maintained accurately.

What You'll Do

• Handle incoming calls from residents, providing clear and professional updates on repair works.
• Raise, process and schedule repair orders using company systems, ensuring accuracy for invoicing and reporting.
• Maintain accurate records, job notes and audit trails.
• Review supervisor and operative reports and take appropriate follow-up action.
• Resolve queries and minor complaints at first point of contact.
• Monitor shared inboxes, logs and variation requests.
• Liaise with operatives, planners, subcontractors and residents to coordinate works and provide progress updates.
• Order materials and equipment as required.
• Ensure all activity is updated accurately and in line with KPIs and service targets.

What You'll Bring

• Administrative experience within social housing, with a strong preference for candidates who have supported repairs and maintenance delivery.
• IT literate with strong system and data-entry skills
• Understanding of maintenance and repairs terminology
• Awareness of KPIs and performance targets
• Knowledge of housing sector processes (desirable)

Key Skills:

• Excellent telephone manner and customer service skills
• Strong communication and problem-solving abilities
• Ability to prioritise and manage workload under pressure
• High attention to detail and accuracy
• Ability to meet tight deadlines
• Team player with a positive, flexible approach

What we offer

• Salary of 28K per annum plus benefits including:
• 25 days' holiday + bank holidays
• Pension scheme and life assurance
• Perkbox (discounts, perks & wellbeing offers)
• 1 paid volunteer day
• £2,000 refer-a-friend bonus after the referee passes probation
• Opportunities for development and progression across Axis CLC

Why Axis CLC

Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value insight, quality and evidence-based decision-making, and offer roles where your work directly influences business performance and long-term growth.

Our Commitment to Inclusion

Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you require any adjustments during the hiring process, please let us know.