Bid Coordinator

Time Recruitment Solutions Ltd; Farnworth; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Hybrid working arrangement

Bolton office location

Job summary

Time Recruitment Solutions Limited is seeking a detail-oriented Bid Coordinator / PA to Directors to join their Bolton team on a hybrid basis. The role combines bid/tender coordination with executive support and business administration, offering exposure to senior management and varied workloads.

The ideal candidate will have experience in bid coordination or similar admin roles within construction or related sectors, and be highly organised with strong communication and documentation skills.

Qualifications

• Previous experience in bid coordination, tender support or related admin roles.
• Excellent written English and communication skills.
• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Ability to manage multiple deadlines simultaneously.
• Professional and confident communication.
• Ability to work independently and use initiative.

Responsibilities

• Coordinate bid submissions and tender documentation.
• Prepare professional reports, presentations and business documents.
• Maintain bid libraries, records and supporting documentation.
• Coordinate Directors' diaries, meetings and activities.
• Support internal communications and general office administration.
• Produce high-quality documentation using Microsoft Office applications.

Skills

Organisational skills

Time-management

Attention to detail

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Document formatting

Electronic filing and document control systems

Job description

Bid Coordinator / PA to Directors

Bolton (Hybrid Working)
£28,000 - £30,000 per annum
Main Contractor | Fit-Out | Refurbishment | Building Maintenance
Permanent | Full Time

Bid Coordinator / PA to Directors

An established and growing construction contractor is looking to recruit an organised, professional and detail-oriented Bid Coordinator / PA to Directors to join their team based in Bolton.

This is a varied and rewarding role that combines bid and tender coordination, executive support and business administration, making it ideal for someone who enjoys working in a fast-paced environment and managing multiple priorities.

The successful candidate will play a key role in supporting tender submissions, producing high-quality business documents and coordinating the diaries and activities of senior management. Experience within construction, fit-out, maintenance, building services or a main contracting environment would be highly advantageous.

The Role

Working closely with the Directors and wider management team, you will be responsible for coordinating bid submissions, maintaining accurate documentation and providing high-level administrative support across the business.

This position offers excellent exposure to senior management and the opportunity to develop a long-term career within a successful construction business.

Key Responsibilities

Bid & Tender Coordination

• Provide administrative support throughout the tender and bid process.
• Assist with the preparation, formatting and presentation of tender documentation.
• Collate information from multiple departments to support bid submissions.
• Ensure all documents are professionally presented and completed to a high standard.
• Manage tender deadlines and submission requirements.
• Maintain bid libraries, records and supporting documentation.
• Coordinate information gathering from internal stakeholders.
• Ensure all submissions are completed accurately and on time.

Document Production & Administration

• Prepare professional reports, presentations and business documents.
• Maintain organised electronic filing systems and company records.
• Ensure business information is accurate, accessible and up to date.
• Support internal communications and general office administration.
• Assist departments with administrative tasks as required.
• Produce high-quality documentation using Microsoft Office applications.

Director & Diary Management

• Work closely with Directors to manage busy schedules and commitments.
• Coordinate meetings, appointments and business activities.
• Organise meeting logistics and distribute relevant information to attendees.
• Ensure diaries are planned efficiently and effectively.
• Support Directors with day-to-day administrative requirements.
• Help maintain organisation and communication across the wider team.

About You

The ideal candidate will have previous experience within a bid coordination, tender support, office management, executive assistant or administrative role, preferably within the construction sector.

You will be highly organised, proactive and capable of managing multiple priorities while maintaining exceptional attention to detail.

Essential Requirements

• Previous experience in a:

  • Bid Coordinator role
  • Bid Assistant role
  • Tender Administrator role
  • Office Coordinator role
  • Executive Assistant role
  • PA / Personal Assistant role
  • Construction Administrator role

• Excellent written English and communication skills.

• Strong attention to detail and accuracy.

• Excellent organisational and time-management skills.

• Ability to manage multiple deadlines simultaneously.

• Professional and confident communication skills.

• Strong administrative and document management experience.

• Ability to work independently and use initiative.

IT Skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams
• Document formatting and presentation
• Electronic filing and document control systems

Desirable Experience

• Construction
• Building Maintenance
• Refurbishment
• Office Fit-Out
• Building Services
• Main Contracting
• Facilities Management
• Tender Coordination
• Bid Writing Support
• Framework Submissions

What’s on Offer?

• Salary up to £30,000 per annum
• Hybrid working arrangement
• Bolton office location
• Exposure to senior management and Directors
• Varied and interesting workload
• Career development opportunities
• Growing and established business environment
• Long-term progression opportunities

Key Objectives (First 6–12 Months)

• Independently coordinate tender and bid submissions.
• Develop strong relationships across all departments.
• Ensure all bid documentation is professionally produced and submitted on time.
• Effectively manage Director diaries and business schedules.
• Become a key support function within the business.
• Improve document management and administrative processes where possible.