Bid Coordinator

RGB Recruitment Ltd; West of England; Hybrid; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Private health insurance

Wellbeing days

Excellent holiday entitlement

Learning and development opportunities

Career progression

Supportive team environment

Job summary

RGB Recruitment Ltd seeks a Bid Coordinator for a leading construction contractor in Bristol with hybrid working. The role sits within the frameworks team and offers £45,000 to £55,000 annually, full-time.

You will manage tenders, expressions of interest, pre-qualification questionnaires, case studies and presentations, ensuring compliant, high-quality bids. Key duties include coordinating submissions, formatting documents, and meeting deadlines while liaising with stakeholders to gather

Qualifications

• Experience in bids, tenders or proposals, ideally within construction or infrastructure.
• Ability to manage multiple priorities and tight deadlines.
• Proficiency with MS Office and graphic design tools as part of bid materials.

Responsibilities

• Coordinating and supporting the preparation of tenders, expressions of interest, pre-qualification questionnaires, case studies and presentations.
• Formatting and proofreading documents to ensure accuracy, clarity, consistency and compliance with brand guidelines.
• Working collaboratively with the proposals team to gather and coordinate information for submissions.
• Creating engaging graphics and developing presentation slides and materials.
• Ensuring all client requirements are addressed within each submission.
• Managing workloads and deadlines to ensure submissions are delivered on time.
• Attending bid kick-off and progress meetings.
• Reviewing proposals and providing constructive feedback to support continuous improvement.
• Using CRM systems, such as Dynamics 365 or Salesforce, to manage project and framework opportunity information.
• Managing client portals, downloading documentation, uploading submissions and coordinating correspondence.

Skills

Bid coordination

Construction experience

Attention to detail

Effective written communication

Tools

Dynamics 365

Salesforce

Microsoft Word

Microsoft Excel

PowerPoint

Adobe InDesign

Job description

RGB Recruitment seeks a Bid Coordinator for a leading construction contractor, based in Bristol with hybrid working. This full-time post, paying £45,000 to £55,000 annually, sits within the frameworks team. Duties include coordinating tenders, expressions of interest, pre-qualification questionnaires, case studies and presentations, alongside formatting and proofreading documents for accuracy and clarity. The successful candidate will manage submission structure, processes and deadlines, ensuring compliant, high-quality bids. Strong organisation, close attention to detail and effective written communication are essential, together with the ability to juggle several submissions concurrently. Applicants should demonstrate prior bid or tender coordination experience, ideally within construction, and confidence liaising with varied stakeholders.

The Role

As Bid Coordinator, you will play a key role in managing the structure, process and timely delivery of high-quality, compliant bid submissions.

Key responsibilities

• Coordinating and supporting the preparation of tenders, expressions of interest, pre-qualification questionnaires, case studies and presentations.
• Formatting and proofreading documents to ensure accuracy, clarity, consistency and compliance with brand guidelines.
• Working collaboratively with the proposals team to gather and coordinate information for submissions.
• Creating engaging graphics and developing presentation slides and materials.
• Ensuring all client requirements are addressed within each submission.
• Managing workloads and deadlines to ensure submissions are delivered on time.
• Attending bid kick-off and progress meetings.
• Reviewing proposals and providing constructive feedback to support continuous improvement.
• Using CRM systems, such as Dynamics 365 or Salesforce, to manage project and framework opportunity information.
• Managing client portals, downloading documentation, uploading submissions and coordinating correspondence.

About You

• Experience working within Construction/Civils is essential
• Proficiency in Microsoft Word, Excel and PowerPoint, alongside Adobe and graphic design tools such as InDesign, Visio or Illustrator.
• Previous experience in bids, tenders or proposals, ideally within construction or infrastructure.
• The ability to manage multiple priorities and work to tight deadlines.
• Experience with knowledge management systems and CRM platforms would be advantageous.

What’s on Offer?

• Competitive salary.
• Hybrid working, based from any UK office.
• Private health insurance, wellbeing days.
• Fantastic holiday entitlement.
• Learning and development opportunities with clear potential for career progression.
• A supportive team environment within an established work-winning function.