Bid Co-Ordinator

Stark Danmark A/S; Coventry; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Discretionary bonus

Retirement savings plan

Life assurance

Hybrid working

Job summary

STARK Building Materials UK in Coventry is hiring a Bid Coordinator for a permanent, hybrid role, with four days in the Binley office and one day remote.

You will provide central administrative support to the Bid Team, manage tender and PQQ submissions, and maintain a well-organised opportunity library to ensure timely and compliant bid responses.

Qualifications

• Proven experience in a busy bid/tender environment
• Strong time management and organisational skills
• Excellent IT skills including MS Office and CRM/database systems
• GCSE English and Maths minimum

Responsibilities

• Search for tender opportunities using predefined criteria
• Filter opportunities and manage submissions through SAQs and PQQs
• Maintain filing systems and ensure timely communications with stakeholders
• Coordinate kickoff calls and bid team meetings
• Assist with high-quality PQQs and tender submissions
• Monitor bid-related emails and clarification logs

Job description

We're proud to be part of STARK Building Materials UK and dedicated to providing top-quality products and exceptional service to our customers. We're a friendly and collaborative team, passionate about what we do and committed to doing it well. We’re searching for a Bid Coordinator to join us on a permanent basis working hybrid from our Coventry, Binley office. The key focus of the role is to provide administrative support to the Bid Team.

Responsibilities

• Searching available services for a range of Tendering opportunities using predefined criteria
• Carry out initial filtering of opportunities (after training and guidance)
• Administrate the management of the opportunities through to submission
• Maintain filing systems and follow process
• Monitoring Inboxes efficiently and effectively for all bid related traffic - Co-ordinate the emails and communicate to the relevant stakeholders within the business.
• Managing clarification processes – via clarification logs - for all bids ensure all stakeholders have information in a timely manner and are fully aware of any specific implications.
• Support of submitting high-quality PQQ’s and tender submissions in a timely manner, that upon successful completion and subsequent award, either as new or retained business.
• You will provide a central coordinated support to the Bid Team by: Setting up Kick off calls and subsequent review/commercial calls etc through online diary system
• Manage and complete the initial stages of the Tendering opportunity – Expressions of Interest, Forms of Tender etc
• You will: Complete SAQs [Supplier Approval Questionnaires] and PQQ submissions [supported by the Senior Bid Coordinator] for selected new and existing customers, by specified deadlines and in accordance with Sector tendering guidelines. Adhere to strict submission deadlines and organise own workload appropriately
• Additional Team Tasks: Working with the rest of the Bid Team to develop an effective library of information and liaise with other departments to keep this updated - specifically ensuring all Company related information is up to date and effectively accessible. Carry out any other such reasonable job related tasks as the company may require from time to time. This list is not exclusive - other reasonable duties and projects may be assigned from time to time.

Qualifications and Experience

• Essential Proven experience of working in a very busy fast paced environment
• Excellent time-management and organisation skills
• Attention to detail
• Excellent communicator - Skills in questioning are an advantage
• Excellent IT skills – Including proficiency in all MS Office applications and CRM / Database systems
• English and Maths GCSE – as a minimum
• Desirable Industry Experience
• Public Sector knowledge – OJEU familiarity
• Bid Process knowledge
• CRM / Database Experience
• Strong GCSE and/or A level results

What’s in it for you?

• Competitive Base salary
• Hybrid Working – 4 days at our Binley, Coventry office and 1 day WFH.
• Discretionary bonus
• Retirement savings plan
• Life assurance
• Enhanced maternity/paternity/adoption leave for anyone expecting or adopting a child
• A wide range of voluntary benefits including holiday buying, discounted gym membership, car salary sacrifice scheme, Cycle2Work, Benenden Healthcare and more.
• Access to a wealth of health and wellbeing services including access to online GP appointments and mental health support.
• WorkPerks – A platform home to hundreds of all your favourite high street and online discounts via the provider Reward Gateway.
• Great Benefits - Enjoy a compelling package that includes a competitive salary, bonuses, pension schemes, and life assurance, among many other perks!
• Work-Life Balance - We value your well-being and offer flexible working hours and a hybrid working model to help you find your ideal rhythm

Professional Development

Professional Development - We are invested in your success! You have a real chance to progress - the only limits are your own Explore our apprenticeships, training, and mentoring programs designed to elevate your career.

Why Choose Us?

Quality - We’re unwavering in our commitment to providing outstanding products and service that exceed our customers’ expectations.

Supportive Environment - Join a culture that prioritises your growth, with the resources and support you need to excel.

We listen and learn – we know we haven’t always got all the answers – listening and learning with you is what helps provide the best service to our customers.

Professional Development - We are invested in your success!

About STARK Building Materials UK

STARK Building Materials UK comprises 14 brands, including one of the UK’s leading builders’ merchants Jewson, along with JP Corry and Normans, specialist brands Minster and Jewson Civils Frazer, as well as major timber importer and distributor, International Timber. With over 600 dedicated builders merchant branches and distribution centres, this makes us one of the UK’s largest retailers and distributors of building and construction materials.

However, more importantly, our dedicated team and the high-quality products we offer make us trusted, expert partners to the industry. Together, we give our customers hassle‑free access to the market‑leading, sustainable solutions they need to build responsibly for the future.

We value our customers, the communities we work in and the colleagues in our team, who collectively build our business to ever greater heights every day. We strive to create a workplace where all colleagues feel safe and empowered to do their best and are comfortable to bring their true selves to work every day. We are proud that we offer all our colleagues a great place to work.