BaSE Facility Assistant

UPS; Stanford-le-Hope; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a leading global organization as a Facilities Admin Assistant, where you will support the Facilities team with essential administrative tasks. This role is perfect for individuals who thrive in organized environments and have a knack for managing Purchase Orders and vendor relationships. You will be responsible for tracking submitted POs, ensuring accurate processing, and utilizing Excel and Office tools for reporting. If you are detail-oriented and enjoy multitasking in a dynamic setting, this opportunity offers a rewarding culture that fosters growth and development.

Qualifications

• Experience in office administration, especially in Facilities or Procurement.
• Proficient in Excel for data tracking and reporting.

Responsibilities

• Create and manage Purchase Orders (POs) for facilities work.
• Liaise with vendors for service requests and call-outs.

Skills

Office administration experience

Excel proficiency

Attention to detail

Vendor coordination

Tools

Coupa

Oracle

Microsoft Excel

Microsoft Office

Job description

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description

We're looking for a Facilities Admin Assistant to support our BaSE Facilities team with essential administrative tasks. If you thrive in an organized environment, have experience with Purchase Orders and enjoy working with vendors, this could be a great fit!

What You'll Be Doing

• Creating and managing Purchase Orders (POs)
• Liaising with vendors for call-outs and service requests
• Tracking submitted POs and ensuring all relevant paperwork is filed correctly
• Receiving quotes for facilities work at UPS sites and ensuring accurate PO processing nationwide
• Using Excel and other Office tools for tracking and reporting
  
  

What We're Looking For

• Office administration experience, particularly in a Facilities or Procurement setting
• Excel proficiency (basic formulas, tracking data, etc.)
• Strong attention to detail and ability to manage multiple tasks
• Experience working with vendors and coordinating service requests
  
  

Nice To Have

• Experience with Coupa & Oracle (not required, but a plus!)
  
  

If this sounds like you, apply now or reach out for more details!

Employee Type

Permanent

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