Band 4 - Medical Rostering Officer

Royal Free London NHS Foundation Trust; Hadley; On-site; GBP 26,000 - 34,000; Full time

Job summary

The Royal Free London NHS Foundation Trust is seeking an administrative and roster-support specialist to manage resident doctor and consultant rosters within the Babies, Children’s & Young People’s (BCYP) Division at Barnet and Chase Farm Hospital.

You will work with the Assistant Service Manager, Service Manager and Divisional Medical Co-ordinator to ensure safe staffing, control costs, and provide high‑quality clinical support.

Qualifications

• Experience coordinating medical staffing or rotas is desirable.
• Ability to arrange meetings, take minutes and support procurement processes.
• Competent in data requests and maintaining stakeholder correspondence.

Responsibilities

• Manage and optimise resident doctor and consultant rosters within the BCYP Division.
• Act as central contact for sickness absences and rota changes with departments.
• Maintain weekly roster reviews, ensuring safe staffing and min spend on locums.
• Provide administrative support including meeting arrangements, minutes and data requests.

Skills

Roster management

Admin support

Meetings coordination

Job description

The postholder will be responsible for supporting the management of resident doctor and consultant roster management at Barnet and Chase Farm Hospital within the Babies, Children's, & Young Peoples (BCYP) Division, working closely with the Assistant Service Manager, Service Manager and Divisional Medical Co-ordinator to provide a high quality and cost-effective medical staffing provision to all Health Units within the remit of the Division.

The postholder will also provide administrative support to the service which will include the arrangement of meetings, supporting with procurement, minutes taking, supporting with data requests and other administrative duties as required by the department.

Whilst not responsible for the development of consultant rota's themselves, the postholder will provide support to the team by being a central point of contact for the logging and management of sickness absences in the consultant teams.

The postholder will be responsible for supporting the management of all resident doctor rosters within their remit and will be required to ensure that these provide optimal cover to the roster, ensure safe staffing levels, and minimise additional spend through the usage of locums.

The postholder will have a primary base of Barnet Hospital but may be expected to attend the other sites if required and to provide rota support for other directorates within the BCYP division., Review weekly rosters highlighting gaps within these alongside required locum spend after reviews for internal swaps have occurred, ensuring that all roster movements are in accordance with the 2016 TCS for Junior Doctors in Training (England). Support as a point of contact for all resident doctors with Barnet and Chase Farm Hospital, providing updates to departments in the event of short notice sickness absence, and liaise with the relevant Clinical Service Leads and College Tutors to ensure services have adequate cover for safety. Maintain email groups and a directory of all resident doctor staffing within the division to be used by management as required. Ensure a clear audit trail of all shift swaps is maintained with any arising gaps paid at the agreed rates. Review rosters on a weekly basis to incorporate specialist interest clinic provision for all registrar staffing as able, whilst allocating this on a fair and consistent basis for developmental purposes. Meet on a regular

The Royal Free London NHS Foundation Trust is one of the UK's biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.

Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top