Band 4 – Medical Rostering Officer

NHS Jobs; Chipping Barnet; On-site; GBP 33,000 - 36,000; Full time

Job summary

NHS Jobs is seeking a Rota Coordination Support to manage weekly rosters, track locum spend and ensure compliance with the 2016 TCS for Junior Doctors in Training (England). You will also provide administrative support, organise meetings and maintain documentation with attention to detail.

The role involves liaising with Clinical Service Leads, College Tutors and division management, using MS Office and Teams to produce reports and presentations, while maintaining a clear audit trail of shift

Qualifications

• Experience providing admin support in a busy clinical/healthcare environment.
• Ability to manage multiple meetings and minutes accurately.
• Proficiency with MS Office and Teams for document creation and sharing.

Responsibilities

• Coordinate weekly rosters and assist with locum spend tracking per NHS policies.
• Organise meetings, prepare agendas, take minutes and circulate outcomes.
• Maintain email groups and staff directory for division management.

Skills

Administrative tasks

Minutes taking

MS Office

Microsoft Teams

Tools

MS Office Suite

Microsoft Teams

Job description

Rota Coordination Support

• 1.1 Review weekly rosters highlighting gaps within these alongside required locum spend after reviews for internal swaps have occurred, ensuring that all roster movements are in accordance with the 2016 TCS for Junior Doctors in Training (England).
• 1.2 Support as a point of contact for all resident doctors with Barnet and Chase Farm Hospital, providing updates to departments in the event of short notice sickness absence, and liaise with the relevant Clinical Service Leads and College Tutors to ensure services have adequate cover for safety.
• 1.3 Maintain email groups and a directory of all resident doctor staffing within the division to be used by management as required.
• 1.4 Ensure a clear audit trail of all shift swaps is maintained with any arising gaps paid at the agreed rates.
• 1.5 Review rosters on a weekly basis to incorporate specialist interest clinic provision for all registrar staffing as able, whilst allocating this on a fair and consistent basis for developmental purposes.
• 1.6 Meet on a regular basis with the Divisional Financial Accounts management team to ensure all staffing budgeted to the medical rosters are correct, escalating any errors to the appropriate Assistant General Manager.
• 1.7 Work alongside the clinical rota coordinators to ensure all roster allocations are completed in a timely manner and that all required areas of the department have staffing.
• 1.8 Adhere to all Trust policies and procedures, including Health and Safety, as applicable.

Administrative Duties

• 2.1 To organise and provide administrative support for meetings, steering groups, forums and networks. This includes the ability to take comprehensive minutes, accurately record actions and to ensure that actions are progressed and reported back in a timely manner.
• 2.2 To produce and circulate agendas and other relevant paperwork for meetings to the required timescales.
• 2.3 Using standard MS Office software and Microsoft Teams to create and update documents to a high standard, including the creation of presentations, charts, graphs and tables. Checking reports and other documents to ensure these are of a high standard of content and presentation.
• 2.4 Where appropriate within the Service(s), provide training, guidance and induction to band 2 and band 3 administrative support staff.
• 2.5 To receive and welcome visitors and calss in courteous manner, in lin with the Trusts values.
• 2.6 To deal with invoices and requisitions including scoping best product and value for money. This list is not exhaustive. For full list of tasks and responsibilities please see Job Description.

£33,262 - £36,027 Inclusive of Outer London HCAS, per annum