Automotive Invoicing Administrator - Chesterfield

HGVTraders LTD.; Chesterfield; Remote; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Training & development

Holiday allowance

Employee of the Month

Employee Assistance Program

Career progression

Pension

Death in Service

Cycle to work scheme

Job summary

HGVTraders LTD. in Chesterfield is seeking an Automotive Invoicing Administrator to join the Service Department. The role involves creating invoices from job cards, liaising with customers for POs, and maintaining data across systems.

The position requires experience in the automotive sector, strong IT skills (Excel/Word), and a clean UK driving licence is preferred. Standard hours are 42.5 per week on-site.

Qualifications

• Experience in Commercial Vehicle, Motor Trade or automotive sector as an Invoicing Administrator or similar role.
• Experience generating invoices (ideally from job cards).
• Excellent customer service skills and ability to communicate with individuals and businesses.

Responsibilities

• Create customer invoices from job cards to reduce WIP.
• Obtain correct purchase orders prior to invoicing.
• Input data into multiple systems and databases and maintain records.
• Meet and greet customers in Service Reception.
• Manage service bookings on a day-to-day basis.
• Handle incoming calls from customers.
• Maintain files in line with company and legal requirements.

Skills

Invoicing administration

Customer service

Data entry

Excel

UK driving licence

Tools

None

Job description

AUTOMOTIVE INVOICING ADMINISTRATOR

We currently have an exciting vacancy within our Service Department for an Automotive Invoicing Administrator in our fantastic DAF Dealership in Chesterfield.

As an Automotive Invoicing Administrator, we can offer you:

• Competitive salary (depending on your experience as an Invoicing Administrator)
• Excellent DAF Invoicing Administrator Training & Development opportunities – inhouse and manufacturer’s
• 22 days holiday (plus statutory), rising to 25 days (plus statutory) after 5 years service
• Employee Of The Month Competition
• Employee Assistance Program
• Career Progression Opportunities
• Pension
• Death in Service Life Insurance Scheme
• Cycle to work scheme

Who are we looking for as an Automotive Invoicing Administrator:

• You must have experience working within the Commercial Vehicle, Motor Trade or an associated automotive sector as an Invoicing Administrator or similar role.
• You must have experience of generating invoices (ideally from job cards).
• Excellent Customer Service skills. Be a confident people person. Happy dealing with individuals, organisations and businesses at all levels.
• Have an eye for detail with excellent organisational, administration and IT skills (Excel, Word etc.).
• Full UK driving licence (preferred).

The Automotive Invoicing Administrator role & responsibilities include (but not limited to):

• Creating customer invoices from information on job cards to reduce WIP.
• Liaise with customers to ensure correct purchase orders are obtained prior to invoicing.
• Input data into a variety of systems and databases to ensure they are kept up to date.
• General administration duties as required in the day to day operation of the Service department.
• Meet and greet customers in Service Reception.
• Manage service bookings on a day to day basis.
• Handle incoming calls from new and existing customers.
• Maintain files in line with company and legal requirements.

Working: 42.5 hours, Monday to Friday, 8am – 5pm plus alternate Saturday mornings.

As an equal opportunity employer, we do not discriminate and are committed to provide equal opportunities, a fully inclusive work environment and fairness for all.