Automotive Invoicing Administrator - Chesterfield

Ford & Slater Limited; Chesterfield; Remote; GBP 21,000 - 28,000; Full time

Benefits offered by this job

Holiday entitlement

Pension

Death in Service Life Insurance

Cycle to work

Employee Assistance Program

Training opportunities

Job summary

Ford & Slater Limited is seeking an Automotive Invoicing Administrator for our Chesterfield dealership. You will generate invoices from job cards, liaise with customers on purchase orders, and maintain accurate records in service systems.

The role requires experience in invoicing within the automotive sector, excellent customer service, and strong IT skills. Hours are 42.5 per week, Monday to Friday, 8am–5pm with alternate Saturday mornings.

Qualifications

• Experience in invoicing within the automotive/commercial vehicle sector.
• Experience generating invoices from job cards or similar documentation.
• Excellent customer service and communication skills.
• Strong organisational and IT skills (Excel/Word).

Responsibilities

• Create customer invoices from job card information to reduce WIP.
• Coordinate with customers to obtain correct purchase orders before invoicing.
• Enter data into various systems/databases and keep records up to date.
• Carry out general admin duties for the Service department.
• Meet and greet customers in Service Reception and manage bookings.

Skills

Invoice generation

Customer service

Attention to detail

Organisational skills

IT skills (Excel/Word)

Tools

Excel

Word

Databases

Job description

Automotive Invoicing Administrator - Chesterfield

AUTOMOTIVE INVOICING ADMINISTRATOR

Ford and Slater are one the UK’s largest DAF Truck dealers group with 16 locations from Norwich to Birtley in the North East, employing over 900 staff whilst remaining a family run business. We currently have an exciting vacancy within our Service Department for an Automotive Invoicing Administrator in our fantastic DAF Dealership in Chesterfield.

As an Automotive Invoicing Administrator, we can offer you:

• Competitive salary (depending on your experience as an Invoicing Administrator)
• Excellent DAF Invoicing Administrator Training & Development opportunities – inhouse and manufacturer’s
• 22 days holiday (plus statutory), rising to 25 days (plus statutory) after 5 years service
• Employee Of The Month Competition
• Employee Assistance Program
• Pension
• Death in Service Life Insurance Scheme
• Cycle to work scheme

Who are we looking for as an Automotive Invoicing Administrator:

• You must have experience working within the Commercial Vehicle, Motor Trade or an associated automotive sector as an Invoicing Administrator or similar role.
• You must have experience of generating invoices (ideally from job cards).
• Excellent Customer Service skills. Be a confident people person. Happy dealing with individuals, organisations and businesses at all levels.
• Have an eye for detail with excellent organisational, administration and IT skills (Excel, Word etc.).
• Full UK driving licence (preferred).

The Automotive Invoicing Administrator role & responsibilities include (but not limited to):

• Creating customer invoices from information on job cards to reduce WIP.
• Liaise with customers to ensure correct purchase orders are obtained prior to invoicing.
• Input data into a variety of systems and databases to ensure they are kept up to date.
• General administration duties as required in the day to day operation of the Service department.
• Meet and greet customers in Service Reception.
• Manage service bookings on a day to day basis.
• Handle incoming calls from new and existing customers.
• Maintain files in line with company and legal requirements.

Working: 42.5 hours, Monday to Friday, 8am – 5pm plus alternate Saturday mornings.

As anequal opportunity employer, we do not discriminate and are committed to provide equal opportunities, a fully inclusive work environment and fairness for all.