Attendance and Admin Officer

Sharrow Nursery, Infant and Junior School; Sheffield; On-site; GBP 22,000 - 30,000; Full time

Job summary

Sharrow Nursery, Infant and Junior School is seeking an Attendance Officer to proactively monitor daily pupil attendance, contact families, respond to absence notifications, and keep accurate records in line with school procedures.

The role also involves welcoming late-arriving pupils, promoting high attendance, investigating unexplained absences, and engaging with families to safeguard pupils and remove barriers to regular attendance.

Responsibilities

• Proactively monitor daily pupil attendance by contacting targeted families, responding to absence notifications, and maintaining accurate attendance records in line with school procedures.
• Support punctuality and positive attendance habits by welcoming late-arriving pupils, addressing concerns with a relational and restorative approach, and promoting high expectations.
• Identify and investigate unexplained absences through attendance checks, data monitoring, telephone communication, and preparation of follow-up actions, including home visits where appropriate.
• Conduct attendance follow-up activities, including home visits, welfare checks, and direct engagement with families to improve attendance, safeguard pupils, and remove barriers to regular school attendance.
• Maintain detailed and confidential records of attendance interventions, correspondence, parent communications, and follow-up actions, including issuing letters and escalating concerns in accordance with school policy.
• Provide general clerical/admin support e.g. photocopying, filing, answering phone calls and face to face queries and complete standard school forms
• Maintain manual and computerized records/management information systems.

Job description

Thesuccessful candidate will be responsible for:

• Proactively monitordaily pupil attendance by contacting targeted families, responding to absencenotifications, and maintaining accurate attendance records in line with schoolprocedures.
• Support punctualityand positive attendance habits by welcoming late-arriving pupils, addressingconcerns with a relational and restorative approach, and promoting highexpectations.
• Identify andinvestigate unexplained absences through attendance checks, data monitoring,telephone communication, and preparation of follow-up actions, including homevisits where appropriate.
• Conduct attendancefollow-up activities, including home visits, welfare checks, and directengagement with families to improve attendance, safeguard pupils, and removebarriers to regular school attendance.
• Maintain detailedand confidential records of attendance interventions, correspondence, parentcommunications, and follow-up actions, including issuing letters and escalatingconcerns in accordance with school policy.
• Provide generalclerical/admin support e.g. photocopying, filing, answering phone calls andface to face queries and complete standard school forms
• Maintain manual andcomputerised records/management information systems.