Attendance Officer

Simply Education Ltd; Northampton; On-site; GBP 22,000 - 28,000; Full time

Job summary

Simply Education Ltd is supporting a Northampton-based secondary school in urgently recruiting an experienced Attendance Officer to start immediately and help improve student attendance.

You will work with Pastoral Leaders and the Senior Leadership Team to manage attendance data, enter absences into the MIS, liaise with families, generate weekly patterns, and coordinate the family support team to drive attendance improvements.

Qualifications

• Experience in school attendance or pupil data management.
• Strong communication with parents and staff.
• Proficiency with MIS systems and attendance software.

Responsibilities

• Take accurate information from parents/carers regarding student absence by telephone, email or direct contact.
• Enter all notified absences (including lates) into the MIS using the correct attendance codes.
• Liaise with Pastoral Teams regarding vulnerable students not in school and coordinate attendance actions.
• Follow attendance procedures and send attendance letters as required.
• Collate, maintain and update attendance data and produce weekly analysis of patterns.

Job description

Simply Education is working with a school in Northampton seeking an experienced Attendance Officer to start immediately in a Northampton based secondary school.

The Attendance Officer will work with Pastoral Leaders to support the Senior Leadership team with all aspects of attendance and other administration.

Key Responsibilities

• To manage the operational aspects of the attendance system including software (Go4Schools) and in-school processes.
• To lead on key elements of the attendance strategy.
• Use data to identify and prioritise attendance improvements in key vulnerable groups.
• Co-ordinate the family support team in line with the EBSA strategy.

Job Description

• To take accurate information from parents /carers regarding student absence by telephone, email or directly from parents/carers
• To enter all notified absences (including lates), using the appropriate absence code, into the school's MIS system
• To liaise with Pastoral Teams regarding vulnerable students not in school
• Liaise with Pastoral Teams, DSLs and SEND team regarding student absence and identify early poor attenders.
• To follow school attendance procedures and send out appropriate attendance letters
• To liaise with parents and facilitate Attendance Improvement Plan meetings and phone calls when concerns arise
• To contact Alternative Providers daily for students' attendance and update relevant Pastoral Team
• To ensure attendance marks (paper registers) are entered onto the MIS for teaching groups unable to be registered electronically
• To print off fire registers daily
• To monitor the correct completion of registers and inform the Assistant Headteacher of any concerns
• To collate, maintain and update attendance data
• To create and maintain weekly analysis documents that reflect patterns of non-attendance and those at risk of persistent absenteeism
• To update all unauthorised holiday/absence requests on the school's MIS.
• To complete referrals for Irregular Attendance, Section 19, Term Time Absence, Child Missing in Education, 15-day illness and any other relevant referrals required by the SASO team or EIPT.
• To complete, monitor and review reduced timetables and ensure their compliance with local authority guidance.
• To be part of and support the Family Support Team, including with home visits.
• To carry out any other duties to support attendance as requested by the Assistant Headteacher who oversees Attendance.
• To implement the school's safeguarding policy