Attendance and Admin Officer

Whiteways Primary School; Sheffield; On-site; GBP 20,000 - 21,000; Part time

Job summary

Cascade Multi Academy Trust is seeking an Attendance Officer to join Whiteways Primary School. The role involves monitoring pupil attendance, contacting families, and supporting punctuality within a 32.5-hour week across 39 weeks per year.

Hours are 08:00–15:00, Monday to Friday. The post sits within the Trust’s framework, with opportunities to contribute to safeguarding and data management across the school community.

Qualifications

• Experience with monitoring pupil attendance and maintaining records.
• Ability to communicate with families and staff effectively.
• Strong administrative and data-entry skills.

Responsibilities

• Proactively monitor daily pupil attendance and contact targeted families.
• Support punctuality and promote high attendance with a restorative approach.
• Identify unexplained absences and liaise with families for follow-up actions.
• Conduct attendance follow-ups including home visits where appropriate.
• Maintain confidential attendance records and school forms.
• Provide general clerical/admin support and manage records/MIS entries.

Skills

Attendance monitoring

Data entry / Records management

Communication with families

Administrative support

Punctuality and attendance promotion

Job description

ATTENDANCE AND ADMIN OFFICER

Start date: As soon as possible

Hours: 32.5 hours a week, 39 weeks per year

Monday – Friday 08:00am – 3:00pm

Salary: Grade 3, payscale 5 - 6 £26,427 - £26,847 per annum

Actual Salary: £19,966 - £20,284 per annum

Cascade Multi Academy Trust is seeking to appoint an AttendanceOfficer to join the Trust.

Our vision at Cascade MAT is to transform the life chances ofour children; ensure safe and secure learning environments; createinspirational places for our staff to work and to be an influential part of thelocal community.

Across the Trust we inspireour children to aim high and succeed, equipping them with the necessary skillsand knowledge for the future. We promote understanding, respect and tolerancefor each other. This is an exciting time to join Cascade Multi Academy Trustwith each of its six schools judged as good by Ofsted.

Whiteways Primary School is a collaborative,multicultural and vibrant place to work. We pride ourselves on working togetheras a staff team to ensure we give our children the best starting points inlife. Our curriculum is what excites the children for learning, and we striveto be innovative in our teaching approaches. We continually celebrate ouruniqueness and diversity through our curriculum and community cohesion; makinglearning purposeful, immersive and challenging.

At Whiteways, we strongly believe in the importance of positive andrespectful relationships amongst all members of the school community. Ourfamilies play an unprecedented role in ensuring children are happy and safe atschool, so we create strong links between home and school learning, no matterwhen children start their journey at Whiteways Primary. Our curriculum ispurposeful and fun; we provide unique learning opportunities, fostering thechildren’s interests, and challenging them to become the best that they can be.

The successfulcandidate will be responsible for:

• Proactively monitordaily pupil attendance by contacting targeted families, responding to absencenotifications, and maintaining accurate attendance records in line with schoolprocedures.
• Support punctualityand positive attendance habits by welcoming late-arriving pupils, addressingconcerns with a relational and restorative approach, and promoting highexpectations.
• Identify andinvestigate unexplained absences through attendance checks, data monitoring,telephone communication, and preparation of follow-up actions, including homevisits where appropriate.
• Conduct attendancefollow-up activities, including home visits, welfare checks, and directengagement with families to improve attendance, safeguard pupils, and removebarriers to regular school attendance.
• Maintain detailedand confidential records of attendance interventions, correspondence, parentcommunications, and follow-up actions, including issuing letters and escalatingconcerns in accordance with school policy.
• Provide generalclerical/admin support e.g. photocopying, filing, answering phone calls andface to face queries and complete standard school forms
• Maintain manual andcomputerised records/management information systems.