Assistant to the Director

GloJobs; Greater London; On-site; GBP 52,000 - 68,000; Full time

Job summary

IMO in London seeks an Assistant to the Director to manage the administrative aspects of the Director's Office and to organise work to facilitate the Division's overall administration.

In the Director's absence, you will support the Administrative and Budget Officer, follow up on priorities, and coordinate urgent actions. You will draft announcements and briefings, and maintain distribution lists and communication channels.

Qualifications

• Coordinate internal communications between the Director's Office and the Division, with the Administrative and Budget Officer.
• Draft and circulate announcements, administrative updates and reminders; coordinate requests for information.
• Prepare a briefing on actions taken and outstanding issues for the Director's return.

Responsibilities

• Manage, in consultation with the Administrative and Budget officer, the administrative aspects of the Office of the Director, organizing work to facilitate the overall administration of the Division.
• During the Director's absence, support the Administrative and Budget Officer in following up priorities established by the Director.
• Coordinate action on urgent matters and prepare a briefing on actions taken and outstanding issues for the Director's return.
• Coordinate internal communications between the Director's Office and the Division, in consultation with the Administrative and Budget Officer.
• Draft and circulate approved announcements, administrative updates and reminders, coordinate requests for information and maintain relevant distribution lists and communication channels.

Job description

Assistant to the Director at IMO.

Grade: G-6. Location: London, United Kingdom. Application deadline: 13 November 2026.

Manage, in consultation with the Administrative and Budget officer, the administrative aspects of the Office of the Director, organizing work to facilitate the overall administration of the Division. During the Director's absence, support the Administrative and Budget Officer in following up priorities established by the Director, coordinate action on urgent matters and prepare a briefing on actions taken and outstanding issues for the Director's return. Coordinate internal communications between the Director's Office and the Division, in consultation with the Administrative and Budget Officer. Draft and circulate approved announcements, administrative updates and reminders, coordinate requests for information and maintain relevant distribution lists and communication channels.