Assistant to Executive Assistant

AJW Group; Slinfold; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Team fun budget

LinkedIn Learning access

Charity & volunteering opportunities

Onsite gym & bike-to-work

Modern office & restaurant on site

Job summary

AJW Group in the United Kingdom is seeking an Executive Assistant to support the Chairman by coordinating information, handling requests and logistics to keep the day running smoothly under tight deadlines.

You will manage travel plans, prepare concise summaries for senior leaders, keep schedules up to date, and work closely with internal teams while maintaining confidentiality and a proactive, hands-on approach to operational excellence.

Qualifications

• Experience supporting senior stakeholders in fast-paced administrative or coordination roles.
• Proven ability to manage complex travel arrangements and schedules.
• Ability to prepare structured summaries for meetings and decisions.
• Demonstrates discretion when handling confidential information.

Responsibilities

• Coordinate and execute detailed travel plans for senior leadership.
• Organise large volumes of information for quick, clear access.
• Prepare concise, structured summaries for meetings and decisions.
• Maintain calendars and adjust meetings to shifting priorities.
• Ensure documents and presentations are polished and error-free.
• Support risk and issue handling with proactive problem solving.
• Build collaborative relationships with internal teams to gather information.
• React to chairman's requests with a proactive, hands-on approach.

Skills

Diary management

Travel planning

Information management

Communication skills

Organizational skills

Deadline-driven

Discretion/confidentiality

Job description

The Opportunity
Embark on a unique opportunity to work closely with the Chairman, providing essential support to ensure the smooth execution of tasks. You'll be supporting the Executive Assistant to the Chairman, playing a key role in managing information, carrying out requests and coordinating logistics to help achieve AJW's mission of enhancing business efficiency. The fast-paced nature of this position requires resilience and the ability to thrive under pressure as you work to ensure the Chairman's day runs seamlessly amidst high demands and tight deadlines. This role is reactive to the Chairman's requests, emphasising the hands-on approach he takes in overseeing operations.

What You'll Be Doing

• Coordinate and create detailed travel plans that are easy to follow, ensuring all travel needs are met seamlessly
• Organise and manage large amounts of information, making sure it's clear, accurate, and accessible for the Executive Assistant and Chairman
• Prepare structured summaries and materials to assist in decision-making, presenting information in a clear and concise manner
• Complete tasks efficiently while maintaining high quality and attention to detail, even under time pressure
• Update schedules, meetings, and logistics to align with changing priorities
• Ensure all documents, communications, and presentations are error-free and polished
• Proactively find ways to simplify processes, reduce complexity, and enhance daily operations
• Assist the Executive Assistant in managing competing priorities and addressing risks or conflicts when needed
• Develop strong relationships with internal teams to gather information accurately and promptly
• Handle sensitive information with confidentiality and professionalism at all times

About You

• Consistently delivers high-quality work with exceptional attention to detail, maintaining personal standards of excellence
• Demonstrates resilience and composure when working under pressure in a fast-moving environment
• Maintains a proactive mindset, anticipating needs and preparing solutions or options in advance
• Communicates information clearly and concisely, structuring outputs for ease of understanding
• Adapts quickly to changing priorities while maintaining accuracy and reliability
• Collaborates effectively with colleagues to gather information and deliver coordinated outcomes
• Experience supporting senior stakeholders in a fast-paced administrative or coordination role
• Exposure to complex diary management, travel planning, or logistical coordination
• Familiarity with handling confidential or sensitive information with discretion
• Experience producing structured documents or summaries for senior audiences

Why join us?

We are AJW. We connect, supply, and deliver.

We’re proud to be part of an industry that connects the world.

At AJW, we’re more than just a business—we’re a global team shaping the future of aviation. We connect, supply, and deliver to keep the world moving, and we invest in the people who make it happen. When you join us, you’ll be part of an innovative, supportive, and inclusive workplace where you can grow and thrive.

Here’s what we offer:

• A team fun budget to bring colleagues together.
• Free access to LinkedIn Learning to support your development.
• Opportunities to take part in charity events, volunteering, and community projects.
• A modern office with an onsite gym, bike-to-work scheme, and a great restaurant.

Watch the video below to discover who we are, what we do, and why AJW could be the perfect place for your next career move.