Executive Assistant

St. John; Greater London; Hybrid; GBP 40,000 - 56,000; Full time

Benefits offered by this job

Discretionary bonus

Annual leave 28 days + bank holidays

Private medical insurance

Pension 10%

Job summary

St. John in London is seeking an experienced Executive Assistant to provide high-level support to a member of the Group Executive Committee and senior directors.

You will act as a right-hand partner, managing day-to-day operations and enabling leaders to focus on strategic priorities in a fast-paced, high-trust environment. This hybrid role (3 days in the office) requires discretion, strong organisational skills, and the ability to anticipate needs, build relationships, and keep projects moving

Qualifications

• Proven experience providing executive support to senior leaders.
• Advanced diary management and Outlook proficiency.
• Excellent organisational and time-management skills.
• Strong communication and relationship-building abilities.

Responsibilities

• Managing complex diaries and protecting leaders’ time
• Gatekeeping and prioritising requests
• End-to-end meeting support and material prep
• Managing inboxes and flagging key items
• Coordinating domestic and international travel
• Organising events and meetings onsite and offsite
• Managing expenses, PO, invoices, procurement support
• Supporting team administration and holiday tracking
• Assisting with project-related scheduling and milestones
• Collaboration within administration team

Skills

Executive support

Diary management

Outlook

Time management

Communication

Tools

Microsoft Office

Teams/Zoom

Job description

Are you ready tochart your own career path? With our refreshed strategy, we’re building on our rich heritage and transforming our business to be more scalable and efficient, unlocking the capabilities needed for future success. This includes significantly investing in technology, streamlining the way we work and creating an environment where colleagues feel engaged, empowered and accountable; where they can show up, speak up and perform - because we believe in the difference our work makes.

At a glance:

Location: London - Paddington

Workplace Type: Hybrid (3 days in the office)

Employment Type: Permanent

Seniority: Associate

About the role

We’re looking for an experienced Executive Assistant to provide high-level, proactive support to a member of the Group Executive Committee and a small group of senior directors. Acting as a true right-hand partner, you’ll play a critical role in enabling leaders to focus on strategic priorities by seamlessly managing day-to-day operations. This is a fast-paced, high-trust role where discretion, sound judgement and strong organisational skills are essential to success.

What you’ll be doing

• Managing complex and constantly evolving diaries, ensuring leaders’ time is protected and aligned to strategic priorities
• Acting as a gatekeeper by filtering communications, prioritising requests, and managing access to senior leaders
• Providing end-to-end meeting support, including preparation of materials, coordination and follow-up actions
• Proactively managing inboxes, responding where appropriate and ensuring key items are flagged and progressed
• Coordinating domestic and international travel, including detailed itineraries and adapting plans as needed
• Organising and delivering high-quality events and meetings, both onsite and offsite
• Managing expenses, purchase orders, invoices and supporting procurement processes
• Supporting team administration, including holiday approvals, sickness tracking and general coordination
• Assisting with project-related activities such as scheduling, tracking milestones and organising meetings
• Working collaboratively within the wider administration team to provide cover and support as required

Who we’re looking for

We’re seeking a highly organised and proactive Executive Assistant who thrives in a fast-paced environment and enjoys working closely with senior stakeholders. You’ll be confident, adaptable and able to manage competing priorities with ease, while maintaining a high level of professionalism and discretion. A strong relationship-builder, you’ll bring a “can do” attitude and the ability to anticipate needs, solve problems and keep things moving forward.

Essential skills and experience

• Proven experience providing executive support to senior leaders (Director/Executive level)
• Advanced diary management skills and strong proficiency in Microsoft Office (particularly Outlook)
• Excellent organisational, time management and prioritisation skills with the ability to handle multiple tasks
• Strong communication and interpersonal skills, with the ability to build relationships across all levels

Desirable skills and experience

• Experience working within financial services or a regulated environment
• Familiarity with virtual meeting platforms (e.g. Teams, Zoom) and coordinating large-scale meetings or events

What's in it for you?

We reward youfor the work you do,whether that’s through our discretionary annual bonus scheme that reflects bothpersonal and company performance, competitive annual leave allowance (28 daysplus bank holidays, with the option to purchase an additional 5 days), oronline rewards platform with a variety of discounts.
We also havebenefits to support whatever stage of life you are in, including:

• Competitive parental leave (26 weeks full pay)
• Private medical insurance (optional taxable benefit)
• 10% non-contributory pension (increasing with length of service)

Reasonable Adjustments

We're an equalopportunities employer and want to ensure our recruitment process is accessibleand inclusive for all, if you require reasonable adjustment(s) at any stageplease let us know by emailing us at [e-mail]

Research tells usthat applicants (especially those from underrepresented groups) can be put off from applying for a role if they do not meet all the criteria or have been on an extended career-break.

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