Assistant Registrar

Premier; Cheltenham; Hybrid; GBP 31,000 - 37,000; Full time

Benefits offered by this job

Pension scheme

25 days annual leave

Bank holidays

Job summary

Westminster Theological Centre (WTC) is seeking an Assistant Registrar to join the Registry Team in Cheltenham. The role supports students from initial inquiry through graduation, manages records and Moodle, and assists with Assessment Boards and Residential weeks.

The successful candidate will be organised, proactive and detail-focused with strong IT skills and a can-do attitude. The position is full-time (37.5 hours/week) with a salary of £31,000–£36,500 plus a pension.

Qualifications

• Experience maintaining student, Faculty and module records.
• Familiarity with Moodle or similar learning platforms.
• Ability to support Assessment Boards and residential weeks.

Responsibilities

• Support all stages of the student journey from inquiry to graduation.
• Maintain student, Faculty and module records and act as the main admin contact for Moodle.
• Prepare for Assessment Boards and annual Residential weeks.
• Oversee the college library, including updating the library system, purchasing books/ebooks, managing licences and copyright compliance.
• Duties will develop over time to align with the college’s needs.

Skills

Attention to detail

Highly organised

Initiative

IT skills

Job description

An exciting opportunity has arisen to join the team at Westminster Theological Centre (WTC) as Assistant Registrar. This is a varied and rewarding role at the heart of the college’s operations, supporting students from their first inquiry all the way through to graduation. The role will suit someone who has a genuine love of detail, is highly organised, and thrives in a fast-moving environment where they can take initiative and make a real difference.

The Assistant Registrar will report to the Senior Registrar as a key member of the Registry Team, which oversees the administrative running of the college. They will work closely with the Registry and Academic Teams, as well as with students, staff, Hub Directors, Faculty and WTC’s validating partner, Birmingham Newman University.

Day to day, the Assistant Registrar will support all stages of the student journey, from initial enquiry and application right through to programme completion. They will maintain student, Faculty and module records, act as the main administrative point of contact for the college’s learning platform (Moodle), and play a key role in preparing for Assessment Boards and annual Residential weeks. The role also carries responsibility for the college library, including keeping the library system up to date, purchasing books and ebooks, managing digital licences, and ensuring copyright compliance. There is plenty of variety, and specific duties will develop over time in line with your experience and the needs of the college.

The successful candidate will be organised, proactive and detail focused, with the ability to take initiative as needed. Strong IT skills are important, as is a ‘can do’ attitude. WTC staff team is small and hard working, with a strong and positive team culture. We all adhere to the college’s mission and values. The successful applicant will need to be in full agreement with WTC’s values and mission. As such it is a genuine occupational requirement for the Assistant to be a practising Christian.

This is a full-time, permanent position (37.5 hours/week). The role attracts a salary of £31,000–£36,500 per year depending on experience and qualifications, together with access to a pension scheme. Annual holiday allowance is 25 days per calendar year plus bank holidays.

The role is based at WTC’s offices in Cheltenham. Occasional remote working may be granted upon request in exceptional circumstances. The role requires full attendance at both annual Residential weeks (early September and early January).

Closing date for applications: midnight, Monday 19th October 2026.

Shortlisted candidates will be invited to interview in person at the WTC offices in Cheltenham. The successful candidate will ideally be available to take up the position as soon as possible.