Registry Administrative Assistant

St Edward's School, Oxford; Oxford; On-site; GBP 21,000 - 26,000; Full time

Job summary

An educational institution in England seeks a Registry Administrative Assistant to support the admissions process. In this full-time role, you will provide essential administrative assistance, manage inquiries, and maintain records. The ideal candidate will have proven administrative experience, strong communication skills, and proficiency in MS Office. This is an exciting opportunity to join a supportive team dedicated to fostering a positive environment for new families.

Qualifications

• Proven administrative experience and outstanding organisational skills.
• Ability to prioritise work effectively in a fast-paced environment.
• Experience using databases and mail merge.

Responsibilities

• Provide administrative support to the Registrar, including diary management.
• Act as the first point of contact for admissions enquiries.
• Process and manage Year 9 applications.
• Maintain accurate admissions records using iSAMs and Excel.
• Organise open events, entrance tests, interviews, and scholarships.

Skills

Customer service approach

Strong communication skills

Organisational skills

IT literacy

Mail merge

Customer service

Organisational skills

Communication skills

Tools

MS Office

iSAMs

Job description

Overview

Join to apply for the Registry Administrative Assistant role at St Edward's School, Oxford. This is an exciting opportunity for an experienced administrator with excellent customer service skills to join our ambitious Admissions Department at St Edward's Oxford. Led by the Registrar, the Admissions Department handles everything from initial enquiries and events to managing communications, maintaining accurate records, and supporting the entire admissions process for all new pupils. As Registry Administrative Assistant, you will provide essential support to the Registrar and the wider team and help manage the admissions journey for families joining our community. From the first enquiry to a pupil’s arrival at the School, you will play an important part in ensuring everything runs smoothly.

Responsibilities

• Providing administrative support to the Registrar, including diary management, correspondence, and general office coordination
• Acting as a first point of contact for admissions enquiries
• Ensuring that all Year 9 applications are processed, managed and fulfilled
• Maintaining accurate admissions records using iSAMs and Excel
• Supporting with the organisation of open events, entrance tests, interviews, and scholarships

About you

We are looking for an excellent administrator with strong communication skills, a customer service approach to your work, and a keen eye for detail. You will have proven administrative experience, outstanding organisational skills, and the ability to prioritise your work effectively in a fast-paced environment. Strong IT literacy, including proficiency in MS Office is essential, along with experience of using databases and mail merge.

How to apply

For further details and to apply please click the apply button.

The closing date for applications is 9am on Sunday 26 October 2025.

We reserve the right to conduct interviews and appoint for the role before the advertised closing date should a suitable candidate be found. Therefore, early applications are encouraged.

Safeguarding and Diversity

St Edward’s is committed to safeguarding and promoting the welfare of children and young people and we aim to create and maintain a safe environment for our pupils, where they feel respected and supported. All staff are required to apply for an Enhanced Disclosure from the Disclosure and Barring Service. St Edward’s School is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on age, race, sex, religion, gender reassignment, sexual orientation, disability, pregnancy, or any other protected characteristic. Please see our Equal Opportunities & Dignity at Work policy on our website for further details.

Job details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Primary and Secondary Education