Assistant Registrar

New Wine; Cheltenham; On-site; GBP 31,000 - 37,000; Full time

Benefits offered by this job

Pension scheme

25 days annual leave

Job summary

Westminster Theological Centre in Cheltenham is seeking an Assistant Registrar for a permanent, full-time role (37.5 hours per week). You will support the Registry and Academic Teams, maintain records, and manage Moodle administration alongside preparation for Assessment Boards and Residential weeks.

The role offers a salary of £31,000–£36,500 (FTE) per year, with a pension scheme and 25 days of annual leave. Flexible arrangements may be considered and Cheltenham-based work is expected.

Qualifications

• Organised, proactive and detail focused.
• Strong IT skills are important.
• Experience in academic administration or registry work is desirable.

Responsibilities

• Support all stages of the student journey from enquiry to programme completion.
• Maintain student, Faculty and module records.
• Act as the main administrative point of contact for the college’s learning platform (Moodle).
• Assist with Assessment Boards and annual Residential weeks.
• Oversee the college library, manage licences, and ensure copyright compliance.

Skills

Detail-oriented

Organised

Initiative

Strong IT skills

Tools

Moodle

Job description

31,000

36,500

Description of Job

An exciting opportunity has arisen to join Westminster Theological Centre (WTC) (wtctheology.org.uk ) as Assistant Registrar. This is a varied and rewarding role at the heart of the college’s operations, supporting students from their first inquiry all the way through to graduation. The role will suit someone who has a genuine love of detail, is highly organised, and thrives in a fast-moving environment where they can take initiative and make a real difference.

The Assistant Registrar will report to the Senior Registrar as a key member of the Registry Team, which oversees the administrative running of the college. They will work closely with the Registry and Academic Teams, as well as with students, staff, Hub Directors, Faculty and WTC's validating partner, Birmingham Newman University.

Day to day, the Assistant Registrar will support all stages of the student journey,from initial enquiry and application right through to programme completion. They will maintain student, Faculty and module records, act as the main administrative point of contact for the college’s learning platform (Moodle), and play a key role in preparing for Assessment Boards and annual Residential weeks. The role also carries responsibility for the college library, including keeping the library system up to date, purchasing books and ebooks, managing digital licences, and ensuring copyright compliance. There is plenty of variety, and specific duties will develop over time in line with your experience and the needs of the college.

The successful candidate will be organised, proactive and detail focused, with the ability to take initiative as needed. Strong IT skills are important, as is a 'can do' attitude. WTC staff team is small and hard working, with a strong and positive team culture. We all adhere to the college’s mission and values.

This is a permanent, full-time position (37.5 hours per week), though we are open to alternative arrangements. If you are the right person for the role but are looking for part-time hours or a job share, we would still like to hear from you. The role attracts a salary of £31,000-£36,500 (FTE) per year depending on experience and qualifications, together with access to a pension scheme. Annual holiday allowance is 25 days per calendar year plus bank holidays.

The role is based at WTC's offices in Cheltenham. Occasional remote working may be granted upon request in exceptional circumstances. The role requires full attendance at both annual Residential weeks (early September and early January).

Shortlisted candidates will be invited to interview in person at the WTC offices in Cheltenham. Interviews will be held the week commencing Monday 26th October. The successful candidate will ideally be available to take up the position as soon as possible.

At WTC, we combine the best of academic scholarship with the vibrant life of the Holy Spirit. Our part-time university validated programmes are designed to fit around busy lives, so you can study around your commitments without leaving your work or ministry.

Closing date for applications

11:59pm, Monday 19th October 2026.