Assistant Personal Assistant - APA - General Surgery/Vascular

Mid Cheshire Hospitals NHS Foundation Trust; Crewe; On-site; GBP 23,000 - 32,000; Full time

Job summary

Mid Cheshire Hospitals NHS Foundation Trust is seeking an Assistant Personal Assistant to provide a comprehensive secretarial and administrative service to the Vascular team. The post holder will manage diaries, organise workload and support the Consultants and clinical professionals in the absence of the PA.

You will act in line with NHS Codes of Conduct, maintain up-to-date skills, and ensure timely document production and compliance with Trust policies.

Qualifications

• Provide a comprehensive secretarial/administrative service to the Consultant team.
• Manage diary commitments and coordinate activities with supervision.
• Work in accordance with NHS Codes of Conduct and Trust policies.
• Maintain professional portfolio and infection prevention awareness.

Responsibilities

• Organise workload and coordinate activities with the PA/Senior team.
• Produce documents, typing and filing to expected standards.
• Ensure service continuity in absence of the PA.
• Support infection prevention and control policies and local procedures.

Skills

Secretarial skills

Administrative support

Diary management

Organisational skills

Communication

Confidentiality

Job description

We have an exciting new opportunity to join the Vascular team at Leighton Hospital. The post holder will provide a comprehensive, quality, and confidential secretarial/administrative service to the Consultant team/clinical professional team in the absence of the PA. The Assistant PA will be expected to organise their workload and co-ordinate their activities in conjunction with, and supervised by, the PA/ Support Manager/Service Manager to ensure that an efficient service is provided. The post holder will be capable of the full administrative function within the team, and be able to step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role, and is fully supportive to other colleagues in the administrative team., 1. Provide a comprehensive secretarial/administrative service, organising and making arrangements, typing and distribution of documents and reports, recording information and filing, ensuring that all information and documentation is produced to expected standards of performance, and according to agreed timescales. 2. Assist with managing diary commitments by liaising with others, internally and externally, ensuring that all the required preparation is accurate and available, and that all Consultants/clinical professional teams/others are briefed on any difficulties, problems or issues.

• Always act in accordance with professional Codes of Conduct and guiding documents
• Where applicable, always act in accordance with the Code of Conduct for NHS Managers,
• Maintain up to date skills and knowledge
• Maintain an awareness of patient led service issues
• Maintain a professional/personal portfolio
• Adhere to all Trust policy, procedures and guidelines.
• Adhere to Trust standards of behaviour and expected performance
• Comply with Infection Prevention and Control (IP&C) policies and procedures as appropriate to their role and responsibilities in their individual work setting. Staff are required to be personally accountable for their actions and be responsible for their own compliance in relation to IP&C polices, protocols or advice.
• Ensure they work in accordance with local procedures and report any issues which they consider to be a risk to the health and safety of themselves and/or others.
• Act in accordance with the Trusts values and behaviours
• Where applicable to participate in and provide data on the efficacy of treatment and specialties

Mid Cheshire Hospitals NHS Foundation Trust is looking to ensure that we provide equity of services across seven days of the week with a vision to achieve this goal by 2017. This post may be reviewed in line with this plan and in some cases an element of weekend working may be required All staff at MCHFT have a responsibility to