Administration Assistant

VerseOne Group; Chelmsford; On-site; GBP 21,000 - 28,000; Full time

Job summary

VerseOne Group is seeking a proactive Cardiac Physiology administrator to ensure a smooth patient journey across clinics and services.

You will coordinate outpatient appointments, manage patient pathways, monitor waiting lists, and maintain data quality while upholding confidentiality and high customer service standards. You will collaborate with physiologists, nurses and admin colleagues to deliver timely, equitable appointments.

Qualifications

• Experience in healthcare administration is desirable.
• Strong organizational and communication skills.
• Attention to detail and data quality.

Responsibilities

• Book and coordinate outpatient appointments, ensuring clinic capacity is fully utilised and patients are scheduled in line with clinical priorities and access targets.
• Validate waiting lists and patient pathways, ensuring accurate tracking and timely progression of patients through the service.
• Act as a key point of contact for patients, GPs and healthcare professionals, responding to enquiries in a courteous, professional and timely manner.
• Monitor clinic administration standards, maintaining high levels of data quality and patient confidentiality.
• Support compliance with national and local access standards, including RTT targets, escalating concerns where necessary.
• Liaise with patients regarding appointments, including contacting patients with a history of non-attendance to support attendance and maximise utilisation.
• Maintain departmental databases and reporting systems to support service performance and continuous improvement.

Skills

Administrative support

Data entry

Patient liaison

Microsoft Office

Tools

Microsoft Office

Job description

Are you an organised, patient-focused administrator with excellent communication skills? We are seeking a proactive individual to join our Cardiac Physiology team, playing a vital role in ensuring patients receive a seamless, high-quality service throughout their care journey.

In this varied and rewarding role, you will coordinate clinic bookings, manage patient pathways, support delivery of specialist cardiac services while ensuring data quality, patient confidentiality and customer service standards are consistently maintained. You will act as key point of contact for patients, GPs and clinical teams, responding to enquiries, resolving concerns and helping patients access appointments in a timely and equitable manner.

Working closely with physiologists, nurses, medical staff and administrative colleagues, you will support the scheduling of clinics, investigations and procedures, monitor waiting lists, maintain departmental databases ,produce reports to support service performance and improvement initiatives. You will liaise with patients who have previously not attended appointments, helping to maximise clinic utilisation and improve patient outcomes.

This is an exciting opportunity to join a multidisciplinary team where your organisational skills, attention to detail and commitment to excellent patient care will make a difference. If you thrive in a fast-paced environment and enjoy supporting the delivery of outstanding healthcare services, we would love to hear from you.

Book and coordinate outpatient appointments, ensuring clinic capacity is fully utilised and patients are scheduled in line with clinical priorities and access targets.

Validate waiting lists and patient pathways, ensuring accurate tracking and timely progression of patients through the service.

Act as a key point of contact for patients, GPs and healthcare professionals, responding to enquiries in a courteous, professional and timely manner.

Monitor clinic administration standards, maintaining high levels of data quality, customer service and patient confidentiality in accordance with Trust policies.

Support compliance with national and local access standards, including 18-week RTT, 6-week diagnostic and cancer waiting time targets, escalating concerns where necessary.

Liaise with patients regarding appointments, including contacting patients with a history of non-attendance to support attendance and maximise clinic utilisation.

Maintain departmental databases and reporting systems, producing information and reports to support service performance, waiting list management and continuous improvement.

Work collaboratively within the multidisciplinary team, providing reception cover as required, coordinating clinical and administrative resources, and ensuring patients receive a seamless and efficient service.

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.