Assistant Office Manager

JR United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading independent television production company in London is seeking an Assistant Office Manager. This role requires strong organizational skills and the ability to thrive in a fast-paced environment. The successful candidate will support daily operations and manage various office tasks, ensuring smooth workflow and effective communication within the team.

Qualifications

• Previous office or reception experience.
• Interest in developing into a leadership role.

Responsibilities

• Manage the reception desk during working hours.
• Handle company credit card purchases and maintain records.
• Train new runners on office procedures.

Skills

Organizational Skills

Time Management

Communication Skills

Problem-Solving

Adaptability

Tools

Microsoft Office

Job description

The job description is quite comprehensive and well-structured, but it can benefit from improved formatting for better readability and clarity. Minor language adjustments can also enhance professionalism. Here is a refined version:

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Our client is a fast-growing independent television production company known for producing innovative and popular scripted and unscripted shows. They are seeking a highly motivated and resilient individual for a demanding, fast-paced role. This position requires adaptability, strong problem-solving skills, and the ability to thrive under pressure in a high-intensity environment. The Assistant Office Manager will support daily operations, enabling the Office Manager to focus on strategic initiatives. Experience with Microsoft Office applications is essential.

Responsibilities:

1. Manage the reception desk during working hours.
2. Coordinate with runners to cover reception from 8:30 AM – 9:00 AM and 5:30 PM until close, including lunch breaks.
3. Ensure new joiner paperwork (RTW check, equipment sign-out forms) is completed and uploaded to relevant systems.
4. Maintain the company asset log, recording all laptops and equipment issued or swapped.
5. Manage meeting room bookings.
6. Handle company credit card purchases (post-approval), maintaining accurate records.
7. Reconcile and create runner floats for Office Manager approval.
8. Manage the office inbox, ensuring prompt responses.
9. Delegate tasks to runners and keep them focused on their responsibilities.
10. Ensure smooth workflow within the office.
11. Oversee work experience tasks, assign additional duties as needed.
12. Report concerns, queries, and process issues to the Office Manager.
13. Train new runners on office procedures.
14. Act as the lead fire warden and first aider on site (training provided).
15. Conduct regular check-ins with the Office Manager.
16. Participate in office management training opportunities.
17. Provide visibility and guidance under the supervision of the Office Manager.
18. Assist the Development team with media downloads.

Skills Required:

• Previous office or reception experience.
• Interest in developing into a leadership role.
• Excellent organizational, time management, and communication skills.
• Ability to deliver consistent results under tight deadlines and competing priorities.
• Ownership of challenging tasks.
• Quick adaptability, resilience, and a solution-oriented mindset.