Assistant Office Manager

Michael Taylor Search & Selection; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Michael Taylor Search & Selection Ltd’s client is seeking an organised Assistant Office Manager to provide day-to-day administrative support in a busy construction office near Liverpool Street, London. You will assist project teams, manage documentation, calls and correspondence, and help keep the office running efficiently.

The role suits someone with construction administration experience, strong IT skills (Word, Excel, Outlook) and excellent organisational abilities, who can prioritise

Qualifications

• Experience in an administrative or office support role within the construction industry is essential.
• Good understanding of construction terminology and project administration.
• Confident communicating with clients, subcontractors, suppliers and colleagues.
• Strong organisational skills with excellent attention to detail.
• Good IT skills, including Microsoft Word, Excel and Outlook.
• Able to prioritise workload and manage multiple tasks in a busy office environment.

Responsibilities

• Providing general administrative and office support to the wider business.
• Assisting with the day to day running of the office and maintaining an organised working environment.
• Supporting project managers and engineers with project related administration.
• Preparing, updating and maintaining project documentation and records.
• Managing incoming calls, emails and general correspondence.
• Liaising with clients, suppliers, subcontractors and site teams.
• Assisting with purchase orders, invoices and supplier documentation.
• Maintaining filing systems and ensuring company records are kept up to date.
• Assisting with health and safety documentation, including RAMS (where required).
• Coordinating meetings, appointments and diaries.
• Supporting the management team with general administrative duties and ad hoc tasks.

Skills

Organisational skills

Communication

Prioritisation

Administration

Project support

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Our client is an established mechanical and electrical building services contractor, currently looking to recruit an organised and proactive Assistant Office Manager to join their busy team. This is an excellent opportunity for someone to provide day to day administrative and office support, ensuring the smooth running of the office while assisting the wider project, commercial and operational teams.

We are particularly interested in candidates who have previous administration experience within the construction industry and are confident working in a fast paced contractor environment.

Key Responsibilities

• Providing general administrative and office support to the wider business.
• Assisting with the day to day running of the office and maintaining an organised working environment.
• Supporting project managers and engineers with project related administration.
• Preparing, updating and maintaining project documentation and records.
• Managing incoming calls, emails and general correspondence.
• Liaising with clients, suppliers, subcontractors and site teams.
• Assisting with purchase orders, invoices and supplier documentation.
• Maintaining filing systems and ensuring company records are kept up to date.
• Assisting with health and safety documentation, including RAMS (where required.)
• Coordinating meetings, appointments and diaries.
• Supporting the management team with general administrative duties and ad hoc tasks.

About You

• Previous experience in an administrative or office support role within the construction industry is essential.
• Good understanding of construction terminology and project administration.
• Confident communicating with clients, subcontractors, suppliers and colleagues.
• Strong organisational skills with excellent attention to detail.
• Good IT skills, including Microsoft Word, Excel and Outlook.
• Able to prioritise workload and manage multiple tasks in a busy office environment.

This is a great opportunity for someone with a construction administration background who is looking to develop their career within a growing building services business. The role will offer exposure to different areas of the company and the opportunity to support a variety of projects and departments. Please note this role is 5 days in the office near Liverpool Street, London