Assistant Facilities Manager

CBRE Local UK; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

CBRE Local UK in Greater London is seeking an Assistant Facilities Manager to coordinate tasks and ensure work orders are completed in line with established procedures.

You will engage with landlords, tenants, and service providers to maintain services and reporting formats, while following defined processes and providing clear duties under supervision.

Qualifications

• Ability to follow basic work routines and standards.
• Strong communication to exchange straightforward information.
• Knowledge of Microsoft Word, Excel and Outlook.
• Strong organisational skills and numerical understanding.

Responsibilities

• Work with landlords, tenants and service providers to follow procedures.
• Acknowledge client inquiries and collect work orders.
• Collect information and reports to determine performance status.
• File work orders, proposals and vendor paperwork.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and seek clarification when required.
• Respond to inquiries or complaints from clients and coworkers.
• Deliver work following defined procedures under close supervision.

Skills

Strong communication skills

MS Office (Word, Excel, Outlook)

Organisational skills

Basic math skills

Follow basic work routines

Job description

Company Profile

CBRE is the global leader in commercial real estate services and investment. Through our Facilities Management function, we focus on all aspects of the operations of a set of assets, providing support to Property Managers regarding repairs and investment plans.

Job Title: Assistant Facilities Manager

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are completed effectively and in line with established procedures.

Role Summary:

• Work with landlords, tenants, and service providers to ensure that procedures, policies, and reporting formats are implemented and followed.
• Acknowledge client inquiries and collect work orders.
• Collect information and reports to determine performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling processes.
• Follow instructions, correspondence, and memos, seeking clarification when required.
• Respond to common inquiries or complaints from clients, co–workers, and supervisors.
• Use existing procedures to resolve straightforward issues with limited discretion.
• Deliver work by following defined procedures and processes under close supervision and guidance.
• Contribute through clearly defined duties, methods, and tasks.

Experience Required:

• Ability to follow basic work routines and standards in the application of work.
• Strong communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organisational skills with an inquisitive mindset.
• Basic mathematical skills with the ability to calculate simple figures such as percentages, discounts, and mark–ups.

DISCLAIMER

This job description has been designed to indicate the general nature and level of work performed by employees within this role. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Responsibilities and duties may change at any time to meet business needs.