Facilities Coordinator

CBRE Group, Inc.; Greater London; On-site; GBP 24,000 - 30,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to support clients, vendors, and contractors in completing facility tasks and work orders, joining a team that drives efficient operations across assets.

The role sits within Facilities Management, assisting Property Managers with repairs and investment plans, while following documented procedures and reporting formats. Candidates should have a High School diploma or GED and be comfortable with MS Office; strong organization and basic math

Qualifications

• High School Diploma or GED required or equivalent.
• Ability to follow basic work routines and standards in performing tasks.
• Good communication skills to relay straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills and an inquisitive mindset.
• Basic math skills; ability to calculate simple figures like percentages and discounts.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions, draft short correspondence, and ask clarifying questions.
• Respond to common inquiries or complaints from clients, coworkers, and supervisors.
• Apply existing procedures to solve straightforward problems with limited discretion.
• Understand that impact is delivered through clearly defined duties and tasks described in detail.
• Deliver outputs by following defined procedures under close supervision.

Skills

Communication

Organizational skills

Mathematics (basic)

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.