Assistant Company Secretary

Confidential; Wolverhampton; Hybrid; GBP 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid working

Flexible working hours

Enhanced annual leave entitlement

Pension scheme

Life assurance

Healthcare cash plan

Enhanced family-friendly policies

Employee Assistance Programme

Health and wellbeing initiatives

Long service awards and recognition

Genuine long-term career development

Job summary

Confidential is seeking an Assistant Company Secretary & Governance Coordinator to support governance and compliance activities across UK and Ireland entities. You will handle board administration, statutory filings, data management and stakeholder engagement, contributing to robust corporate governance.

The role offers hybrid working, exposure to senior stakeholders, and opportunities to develop in governance, GDPR and compliance within a large international organisation.

Qualifications

• Experience in company secretarial, governance, compliance, risk or corporate administration.
• Confident written communication with ability to produce accurate documentation.
• Strong organisational skills with attention to detail and deadlines.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience liaising with senior stakeholders and cross-functional teams.
• Experience in regulated, corporate, professional services, financial services or large organisations is advantageous.

Responsibilities

• Providing administrative and governance support to the Company Secretary.
• Maintaining statutory company records, registers, and regulatory filings.
• Preparing and coordinating board and shareholder documentation, including minutes and resolutions.
• Managing corporate governance records and company data systems.
• Supporting compliance projects and governance initiatives across the business.
• Monitoring governance policies and compliance requirements.
• Assisting with share-related administration and company structure updates.
• Reviewing and managing commercial agreements and documentation.
• Supporting board meetings and senior stakeholder communications.
• Responding to governance and compliance-related queries from the wider business.
• Maintaining accurate electronic records and document management systems.
• Supporting data protection and broader compliance activities.

Skills

Organisational skills

Written communication

Stakeholder liaison

Multitasking / prioritisation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Assistant Company Secretary & Compliance Coordinator

Are you a highly organised, detail-focused professional looking to develop your career within corporate governance, compliance, and company secretarial support?

Our client is a large, international organisation operating across multiple sectors, committed to maintaining the highest standards of governance, compliance, and corporate responsibility. They are seeking an Assistant Company Secretary & Compliance Coordinator to join their supportive and collaborative team.

This is an excellent opportunity for someone with company secretarial, governance, compliance, risk, GDPR, or corporate administration experience who is looking to take the next step in their career and gain exposure to senior stakeholders, board-level processes, and corporate governance activities.

The Opportunity

Reporting to the Company Secretary, you will play a key role in supporting the governance and compliance activities across a portfolio of UK and Ireland entities. This varied position offers exposure to board administration, statutory compliance, corporate governance, data management, and stakeholder engagement.

Key Responsibilities

• Providing administrative and governance support to the Company Secretary
• Maintaining statutory company records, registers, and regulatory filings
• Preparing and coordinating board and shareholder documentation, including minutes and resolutions
• Managing corporate governance records and company data systems
• Supporting compliance projects and governance initiatives across the business
• Monitoring governance policies and compliance requirements
• Assisting with share-related administration and company structure updates
• Reviewing and managing commercial agreements and documentation
• Supporting board meetings and senior stakeholder communications
• Responding to governance and compliance-related queries from the wider business
• Maintaining accurate electronic records and document management systems
• Supporting data protection and broader compliance activities

What We're Looking For

• Previous experience in a company secretarial, governance, compliance, risk, corporate administration, or similar position
• Strong organisational skills with excellent attention to detail
• Confident written communication skills and experience producing accurate documentation
• Ability to manage multiple priorities and meet deadlines
• Strong Microsoft Office skills, particularly Word, Excel and Outlook
• A proactive and professional approach with the confidence to liaise with senior stakeholders
• High levels of integrity and discretion when handling confidential information
• Experience working within a regulated, corporate, professional services, financial services, insurance, property, or large organisational environment would be advantageous

What's on Offer?

• Hybrid working (typically 2 days in the office)
• Flexible working hours
• Enhanced annual leave entitlement
• Pension scheme
• Life assurance
• Healthcare cash plan
• Enhanced family-friendly policies
• Employee Assistance Programme
• Health and wellbeing initiatives
• Long service awards and recognition programmes
• Genuine long-term career development opportunities