Company Secretary Assistant

Confidential; Greater London; On-site; GBP 40,000 - 50,000; Full time

Benefits offered by this job

Salary- £40-50k depending onexperience

London City Office

Performance-based bonus

Generous employer pension

Private healthcare

Job summary

Confidential, a FTSE 250 organisation, is expanding its Company Secretarial team and seeks a proactive Company Secretarial Assistant. You will review board minutes, resolutions and filings, ensure regulatory compliance, and maintain electronic records using Diligent Entities.

You’ll collaborate with peers to improve processes and governance practices while developing templates and training materials. The role offers a clear development pathway, performance-based bonus, and generous pension

Qualifications

• Be CGI part or fully qualified (or other professional qualification relevant)
• Enjoy collaborating with peers and sharing knowledge
• Pro-actively request and act upon feedback on the quality of work

Responsibilities

• Conduct thorough reviews of company secretarial work, including board minutes and resolutions, shareholder resolutions and statutory filings, ensuring accuracy and regulatory compliance
• Monitor adherence to internal processes, standards and best practices, identifying gaps or inconsistencies
• Ensure statutory filings comply with the Companies Act and relevant laws
• Maintain electronic corporate records using Diligent Entities and undertake statutory filings with the Registrar of Companies
• Provide feedback to teammates to improve quality and service delivery
• Develop standardised templates, guidance notes and best practice frameworks
• Refine internal procedures to align with evolving governance requirements
• Provide coaching and training on quality standards and governance
• Advise on corporate governance best practice and review relevant documentation
• Support development of knowledge sharing to enhance team skills
• Conduct periodic reviews and refresher sessions on compliance and quality
• Develop quality assurance reporting metrics to track performance

Education

CGI part or fully qualified (or other professional qualification)

Job description

Company Secretarial Assistant

We're working with a FTSE 250 organisation that is expanding its Company Secretarial team and is looking for a Company Secretarial Assistant. This is a brilliant opportunity to develop your technical knowledge, gain exposure to a diverse client portfolio, and grow your career within a fast-paced, ambitious business that's committed to excellence in governance.

Perks

• Salary- £40-50k depending on experience
• London City Office
• Performance-based bonus
• Generous employer pension contributions
• Private healthcare cover
• Health cash plan
• Life assurance
• Buy/sell annual leave scheme
• Structured development pathway with opportunities for progression

What You'll Be Doing

• Conduct thorough reviews of company secretarial work, including board minutes and resolutions, shareholder resolutions and statutory filings, ensuring accuracy, completeness and compliance with legal and regulatory requirements
• Monitor adherence to internal processes, standards and best practices, identifying any gaps or inconsistencies
• Ensure that all statutory filings comply with the Companies Act and other relevant laws and regulations
• Maintain oversight of electronic corporate records using Diligent Entities to ensure data integrity and regulatory compliance and undertake any statutory filings with the Registrar of Companies
• Work closely with team members to provide feedback on their work, identifying opportunities for improvement and ensuring high-quality service delivery
• Support the development of standardised templates, guidance notes and best practice frameworks to enhance efficiency and accuracy in corporate secretarial processes
• Contribute to the development and refinement of internal procedures, ensuring they align with evolving legal and regulatory requirements
• Provide coaching and training to team members on quality standards, governance requirements and best practices in company secretarial work
• Provide advice on corporate governance best practice and reviewing relevant documentation
• Support professional development by sharing insights and feedback to enhance technical knowledge and skill levels within the team
• Conduct periodic reviews and refresher sessions to reinforce key compliance and quality expectations
• Support the development of quality assurance reporting metrics to track performance and areas for improvement

About You

We're looking for an enthusiastic, proactive professional who is keen to grow within the company secretarial field.

• Be CGI part or fully qualified (or other professional qualification if relevant experience can be demonstrated)
• Enjoy collaborating with peers and sharing knowledge
• Pro-actively request and act upon feedback received on the quality of work produced

Interested? Let's talk.

If you're ready to join a respected FTSE 250 company where you'll be supported to learn, grow and make a real impact, do reach out. This role won't be around for long, so don't delay -